Administrative Assistant (Part-Time)

TECHEAD is celebrating over thirty-five years of incredible heritage, talent, and accomplishments! To learn more about TECHEAD, visit us at TECHEAD.com or on Glassdoor.

Administrative Assistant (Part-Time)

6 Month Contract (with potential to extension)

Part-time - 24 hours per week, (3 days a week, 8 hours each day)

On-Site

Norfolk, VA

NO C2C Candidates

Job Overview:

We are seeking a detail-oriented and reliable Administrative Assistant to join our team at a repair facility. This part-time, 6-month contract role will involve providing essential administrative support, including job tracking, document compilation, and coordination with repair supervisors. Tasks may vary based on workload and could include ordering supplies, managing job statuses, and meeting with the manager to ensure smooth operations.

Key Responsibilities:

• Update and track repair jobs, ensuring accurate documentation and timely updates.
• Compile and maintain document packages related to repair activities.
• Communicate with the repair supervisor and coordinator to track job statuses.
• Order parts and supplies as needed and assist with procurement activities.
• Meet with the manager to discuss and review job statuses.
• Perform clerical duties such as filing, copying, distributing mail, and maintaining records.
• Accurately enter information into documents and systems, including reports, presentations, and spreadsheets.
• Resolve discrepancies and scheduling conflicts, collaborating with team members to address issues promptly.
• Monitor and review office expenditures to ensure activities stay within budget.
• Participate in team meetings and communicate any concerns or updates to management.
• Assist with additional administrative tasks as required.

Candidate Requirements:

• 1-3 years of prior clerical experience (preferably in repair centers, industrial repair, distribution, or construction environments).
• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams, PowerPoint) and basic PDF editing software.
• Ability to work effectively in a fast-paced team environment.
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Excellent verbal and written communication skills, with professional phone etiquette.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Strong organizational skills and a proactive, self-motivated approach.
• Experience with scheduling and prioritizing tasks in a deadline-driven environment is preferred.
• Previous experience supporting multiple functions within a fast-paced office environment is highly desirable.

Additional Skills:

• Ability to adapt quickly to new software applications and systems.
• A professional, enthusiastic, and cooperative demeanor when interacting with internal and external personnel.

TECHEAD's mission is to make our on-site associates successful by placing them in the right environment so they can grow and prosper. How we treat and respond to our clients and employees is a reflection of who we are and makes us stand out from the rest. Keeping our business focused on building and maintaining relationships with our employees and clients is the key to our success. We won't strive for anything less.

TECHEAD provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

For more information on TECHEAD please visit www.techead.com.

No second parties will be accepted.