Administrative Assistant

TECHEAD is celebrating thirty-five years of incredible heritage, talent, and accomplishments!

To learn more about TECHEAD, visit us at TECHEAD.com or on Glassdoor.com.

Administrative Assistant | 21384

Contract to Hire

Richmond, VA

Hybrid - Local Candidates Only

No C2C Candidates

The Opportunity

Are you an organized, proactive, and polished professional who thrives in a dynamic environment? We're looking for a talented Executive Support Specialist to provide high-level administrative assistance to a small group of senior leaders within a fast-paced and collaborative organization. This is a great opportunity to contribute to impactful work, support mission-driven leaders, and make a meaningful difference every day.

Key Responsibilities

• Manage complex calendars and scheduling needs for 3–4 senior executives, partnering closely with other administrative team members.
• Act as a key liaison—professionally handling internal and external requests on behalf of leadership.
• Increase team efficiency by preparing meeting materials and ensuring leaders are set up for success in advance of key discussions.
• Plan and coordinate meetings, offsite events, and logistics with attention to detail and care.
• Process expenses, reconcile reports, and ensure compliance with organizational policies.
• Support purchasing processes, memberships, subscriptions, and other admin functions.
• Arrange travel, accommodations, and related reimbursements.
• Prepare compelling PowerPoint presentations aligned with business objectives.
• Respond promptly to emails and calls, delivering exceptional internal and external service.
• Maintain organized records and documentation for easy access and compliance.
• Step in to support other departments as needed and assist in team-wide initiatives.
• Help onboard new hires and contractors with warmth and precision.

What You Bring

• At least 5 years of experience in a customer service or client-facing role.
• 3 years in a senior administrative or executive support position.
• A talent for absorbing large volumes of information, spotting key themes, and connecting the dots.
• The ability to filter and summarize information for executive-level decision-making.
• Excellent time management and prioritization skills, with a sharp eye for details.
• Proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Excel, Word, and Teams.
• Strong written and verbal communication skills with a confident, professional demeanor.
• A high level of discretion and a commitment to handling sensitive information responsibly.
• A proactive mindset, problem-solving abilities, and sound judgment.
• A team-oriented attitude combined with the confidence to work independently.
• Eagerness to learn and a flexible approach to evolving responsibilities.

TECHEAD provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

For more information on TECHEAD please visit www.techead.com.