What are the responsibilities and job description for the Executive Assistant position at TechnologyAdvice?
Hi, we're TechnologyAdvice.
At TechnologyAdvice, we pride ourselves on helping B2B tech buyers manage the complexity and risk of the buying process. We are a trusted source of information for tech buyers, delivering advice and facilitating connections between our buyers and the world's leading sellers of business technology.
Headquartered in Nashville, Tennessee, we are a remote-first company with more than 20 digital publications and over 500 global team members in the US, UK, Singapore, Australia, and the Philippines. We're proud to have been repeatedly recognized as one of America's fastest growing private companies by Inc., as well as a Tennessee top workplace. We work hard each day and have fun, too, with monthly virtual events, recreational slack channels, and the occasional costumed dance from our CEO.
All positions are open to remote work unless otherwise specified in the requirements below.
The opportunity
We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to join our Nashville-based team. This role supports our executive team with typical EA responsibilities, project coordination, and event management. The ideal candidate thrives in a fast-paced environment, enjoys wearing multiple hats, and is a natural problem solver with a "can-do" attitude.
This role is more than a traditional EA position—it's an opportunity to directly impact the success of our leadership team while shaping the culture of our organization. If you enjoy working on meaningful projects, creating memorable events, and supporting a high-performing executive team, we'd love to hear from you.
Location: On site in Nashville, Tennessee
What you'll do
- Provide support to the Director of Administration.
- Manage executive calendars, schedule meetings, and prioritize time effectively.
- Attend meetings, take detailed notes, track action items, and ensure timely follow-up.
- Conduct internal research, analyze data to identify trends and prepare presentations with actionable insights for executive-level meetings.
- Handle inbox management by prioritizing and organizing email correspondences.
- Coordinate travel arrangements, including flights, accommodations, and transportation.
- Research and present insights on key topics and trends to support decision-making.
- Assist with special projects across departments to ensure timely execution and alignment with company goals.
- Work closely with subject matter experts to prepare and deliver executive-level presentations.
- Maintain a clear communication channel between the executive team and cross-functional teams.
- Plan, organize, and execute internal meetings and team events.
- Oversee day-of logistics for quarterly and annual planning sessions.
- Facilitate virtual and in-person global events, including volunteer opportunities and team-building activities.
Who you are
- Must be able to work on-site at our Nashville, TN office 5 days a week.
- Minimum of 3 years of professional experience in an executive assistant or administrative role.
- Proven ability to manage multiple priorities and projects in a fast-paced environment.
- Excellent organizational and time management skills with strong attention to detail.
- Skilled in Google Suite (Sheets, Docs, Slides, etc.) and quick to learn new tools and technology.
- Effective communicator with strong interpersonal skills to interact with senior leaders and team members.
- Experienced in event planning, meeting logistics, and project coordination.
- Professional demeanor with the ability to handle confidential information with discretion.
- Creative thinker with a proactive approach to problem-solving and process improvement.
- Agile professional who excels in a fast-paced environment and thrives on continuously pivoting strategies to drive business needs forward.
What we offer you
- Career Growth: Advance with mentorship programs, leadership academies, and opportunities to shape company culture and DEI initiatives.
- Flex Fridays: Adjust your 40-hour week to enjoy a full or half day off on Fridays.
- Remote-First Culture: Work from the comfort of your home.
- Flexible PTO: Take the time you need, when you need it.
- Health Coverage: Medical, dental, and vision plans for you and your family.
- Insurance Protection: Life, AD&D, Short-Term, and Long-Term Disability coverage.
- 401K with Match: Secure your future with our company-matched retirement savings.
- Paid Parental Leave: Support for new parents during life's special moments.
- Wellness Perks: Access Headspace and enjoy monthly fitness reimbursements.
- Pet Insurance: Care for your furry family members.
- Speaker Series Bonus: Present in our monthly speaker series and earn a bonus.
- Book Reimbursement: Get up to 12 books reimbursed per year to fuel your learning.
- Bucket List Benefit: Celebrate milestones with annual contributions toward your dream adventures after 3 years.
- In-Office Perks: Enjoy catered lunches for our in-office team.
Work authorization
Employer work visa sponsorship and support are not provided for this role. Applicants must be currently authorized to work in the United States at hire in an employer approved US state and must maintain authorization to work in the United States throughout their employment with our company.
EOE statement
We believe that our differences make us stronger, and thus foster a diverse and inclusive culture where people feel safe being themselves. TechnologyAdvice is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected under federal, state or local law.
Pre-employment screening required.
TechnologyAdvice does not engage with external staffing agencies. Any candidates introduced by such firms will not be eligible for compensation.
Any AI-generated or incomplete application answers will be auto-rejected.
