What are the responsibilities and job description for the Senior Executive Assistant position at TechSource?
Position Description
Techsource is hiring a full-time executive administrative professional to provide support to the Department of Energy (DOE) / National Nuclear Security Administration (NNSA) Office of Defense Programs. You will manage daily operations in a dynamic and highly engaging team setting, provide administrative and logistical support, and participate in various weekly and biweekly meetings. You will work onsite daily at the DOE Headquarters Forrestal Building, located in Washington, DC.
What You Will Do :
- Provide business management support to the Defense Programs Front Office.
- Coordinate and manage executive schedules in a dynamic environment, including multiple sequential meetings in classified and unclassified settings.
- Attend, participate, and provide minutes for staff / leadership meetings.
- Provide assistance in scheduling meetings, conferences, and setting up teleconferences, videoconferences and seminars.
- Assist staff with corporate business systems, such as the Foreign Travel Management System, Concur travel, Learning Nucleus, eDocs, WADCS, and SharePoint.
- Prepare all new employee materials to include welcome packages and completion of required paperwork for incoming, outgoing, and transferring front office personnel.
- Coordinate logistical requests.
- Work in a team and network of professionals to ensure cohesion and alignment throughout the larger organization.
- Support proper electronic file organization and records retention, in alignment with the Defense Programs' Records Management Standard Operating Procedures.
- Communicate and interact with diverse teams of people across a large national security organization.
What You Will Need :
