What are the responsibilities and job description for the Administrative Assistant position at Techtronic Industries - TTI?
Administrative Assistant (Part-Time) is the "right-hand" partner to the Vice President and staff members. This position requires a "service mentality," an individual who is willing and able to go above and beyond, work a flexible schedule, shift priorities at a moment's notice, and has the focus to provide the quality of work that represents the team well. Administrative Assistant must exercise a strong degree of judgment to independently identify and resolve conflicts and problems. This person must be a strong communicator that supports the Vice President, staff, and employees. This person must also be able to handle a variety of complex, time sensitive and confidential situations and materials.
*This role will be part-time, with the expectation of 30 hours per week*
- Coordinates business functions, such as meetings, conferences, and special events; oversees and participates in preparation and event (i.e. takes meeting minutes).
- Produces and assembles reports and presentations under direction of Vice President.
- Schedules appointments and makes travel arrangements for team members as needed.
- Maintains documents and organizational system to support the staff's accomplishment of business objectives.
- Conducts research and problem resolution for general business requests and conflicts under minimal supervision.
- Process financial documents (PO’s, Invoices, Check Requests)
- Manage office supplies.
Requirements
- 5 years of progressively responsible administrative or office management experience in fast-paced business environment required.
- Self-starter with the ability to work independently under minimum supervision.
- Demonstrated assertiveness and drive for results with ability to work effectively with wide range of constituents in a diverse community.
- Must possess impeccably strong organizational and time management skills.
- Demonstrated creative problem resolution skills.
- Detail-oriented with strong commitment to quality.
- Must possess effective customer service, communication, writing, and interpersonal skills.
- Must be able to manage multiple priorities, meet deadlines, and work well under pressure.
- High degree of professionalism and confidentiality required.
- Proficient with computer systems and technology, such as Microsoft Office applications including but not limited to Word, Excel, PowerPoint, Outlook.
