What are the responsibilities and job description for the Human Resources Administrator position at TEEG?
Job Description
Job Description
Salary : $24.00 - $27.00 per hour
Job Title : Human Resources Administrator
Supervisor : Associate Director
Status : Part-Time (25 hours / week), Non-Exempt
Qualifications
Desire to work with disenfranchised populations while supporting TEEGs mission
Bachelors degree in human resources management, related field or 5 years of similar work experience
Proficiency in Microsoft Office software, knowledge of HRIS software(s)
Strong written, oral, organizational, and conflict-resolution skills
Ability to work independently and collaboratively with flexible hours and duties
General knowledge of local and regional services and supports
Clean record with State Police Bureau of Identification, Department of Children and Families and Department of Motor Vehicles
Possesses a valid drivers license, reliable transportation, and proof of registration and motor vehicle insurance
Respect for persons without regard to age, race, color, national origin, ancestry, religion, sex, pregnancy, transgender status, gender identity or expression, sexual orientation, disability, genetic information, marital / civil union status, veteran status, uniformed servicemember status or socioeconomic status
Physical / Mental Requirements & Working Conditions
Frequent stationary work in an office setting to include keyboarding and / or handwriting
Daily working hours may vary to meet client and agency needs, including occasional early morning, evening, and weekend requirements
Occasional local travel in a personal or agency vehicle
Occasional one-on-one interactions with staff, volunteers or clients who may exhibit an emotionally heightened or withdrawn state and / or with behavioral diagnoses that may require de-escalation, crisis prevention or intervention
Frequent in person, virtual and / or telephonic oral communication and listening
Ability to lift and / or move up to 30 pounds
Responsibilities
Ensure agency is operating in compliance with internal policies, local, state and federal employment laws and regulations at all times; stay current on changing regulations and make notifications to staff of changes in a timely manner
Assist leadership in optimizing employee engagement, development and retention through employee well-being; Oversee employee engagement opportunities and develop plan for wrap around system of support to staff
Serve as reporting avenue for employee concerns, conflicts and grievances; develop corrective action plans as necessary
Administer HRIS software, update records, requests, processes as needed to ensure staff accessibility and efficiency; administer hiring platform via HRIS, create new job postings, correspond with applicants, schedule interviews, send offer letters and administer onboarding processes as directed
Compile and maintain up to date physical and electronic personnel and confidential files for Staff, Mentors (paid and unpaid), Interns and Contracted Staff; perform background checks and gather personnel data as required
Draft new and revise current job descriptions as needed; administer descriptions to staff, supervisors and leadership upon revision
Prepare and submit credentialing applications for Therapeutic Support Staff to state credentialing service; Provide renewal documents to ensure compliance in a timely manner
Administer employee benefit programs; meet with employees upon benefit eligibility to review plan benefits and / or complete benefit waiver; schedule benefit presentations with providers
Provide support to Associate Director in completion of biweekly payroll; serve as back up processor
Assist Associate Director with completion of annual Workers Compensation payroll audit
Serve as Chair of agencys Safety Committee
o Carry out committee operations in compliance with state regulations, prepare for and participate in state inspections
o Schedule and carry out quarterly meetings, prepare agendas
o Ensure accurate and thorough minutes are recorded and distributed
o Develop and revise safety protocols and Emergency Action Plan; ensure compliance by all staff, provide safety trainings as necessary
o Draft and / or collect incident reports within 24 hours of incident, conduct investigations and notify insurers as necessary, maintain accurate files of reports
File, process and / or respond to all workers compensation and unemployment claims in a timely manner
Identify and plan quarterly professional development opportunities for full staff participation; develop individualized training programs for staff; ensure compliance of required trainings to meet programmatic requirements
Ensure probationary and annual performance appraisals are conducted by supervisors; develop performance improvement plans as necessary
Draft and distribute new and renewing offers of employment and Contracted Service Agreements as directed by leadership; Complete employment verifications requested by outside entities
Revise Employee Handbook annually to ensure compliance with local, state and federal guidelines; administer to staff for acknowledgement upon revision
Offboard employees as necessary, conduct exit interviews, collect agency property, develop transition plans, etc.
Create, revise, and maintain current copies of internal agency forms, releases, requests, etc., distribute to staff and board of directors as necessary
Provide internal technical support to staff and board of directors as abilities allow and / or submit service tickets to IT contractor
Maintain ongoing inventory of agency keys, bank cards and technology; assign to staff as directed, record assignments in HRIS
Provide data entry support to successfully carry out annual Have a Heart fundraiser
Salary : $24 - $27
