What are the responsibilities and job description for the Executive Assistant - Construction and Real Estate position at TEEMA - Litchfield Park?
We’re looking for a highly organized and proactive Executive Assistant to support our senior leadership team. The ideal candidate will have a strong background in construction, be adept at managing schedules, communication, and daily operations, and handle confidential matters with professionalism.
Key Responsibilities
Manage calendars, schedule meetings, and coordinate travel.
Prepare and edit documents, reports, and presentations.
Screen and prioritize communications (emails, calls, etc.).
Track project expenses, purchase orders, and invoices.
Support financial reporting and project documentation.
Organize contracts, blueprints, and key project files.
Assist with proposals, bids, and client presentations.
Coordinate company events and meetings.
Ensure smooth communication between teams and stakeholders.
Monitor project timelines, deadlines, and deliverables.
Required Qualifications
5 years of experience as an Executive Assistant or similar role, preferably in construction.
Strong knowledge of construction terminology and project management processes.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
Exceptional organizational and multitasking skills.
Strong written and verbal communication.
High level of confidentiality and discretion.
Preferred Qualifications
3 years of experience in the construction or real estate industries.
Familiarity with construction project scheduling software.
Knowledge of permits, safety regulations, and compliance documentation.
