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Contract Services Administrator

Tekberry
Palo Alto, CA Temporary
POSTED ON 4/3/2025
AVAILABLE BEFORE 5/2/2025

Job Description

Job Description

Title : Contract Services Administrator

Pay Rate : $26 / hr

Job Type : 5-6 month contract

Duration : Feb Aug 2025

Shift(s) : Mon Fri, 7am 4pm

Location : Palo Alto, CA 94305

100% on-site

Job Code : JPC-10822 / 1388396

Tekberry is looking for a highly qualified and motivated individual to work with our client, a world-class university and research center. As a W2 employee you will have access to health benefits. Benefits include health, dental, and vision (eligible on the 1st of the month following your start date).

Job Description :

VP for Land, Buildings and Real Estate is looking for a Contract Services Administrator with administrative experience in calendaring, inventory management, or similar roles. Exposure to facilities management, contracted services, or regulatory compliance is advantageous.

Job Duties :

  • Document Handling

Scan, rename, upload, and email elevator paperwork, fire testing reports, and other compliance documents.

  • Ensure accurate labeling and filing according to standardized naming conventions.
  • Maintain detailed records of sent items and create a central repository for easy retrieval.
  • Error Reduction

    • Develop and use a quality control checklist to verify accuracy at each step.

  • Periodically review document management practices to minimize errors.
  • Coordination / Vendor Management.
  • Scan, upload, label, file, and email documents accurately and efficiently.
  • Gather and organize initial data from existing records and stakeholders.
  • Create structured systems (databases, calendars, and folders) for tracking and scheduling.
  • Use Microsoft Excel and Smartsheet for efficient data management, including VLOOKUP functions.
  • Test and refine tracking and compliance processes.
  • Provide weekly updates on progress and identify areas for improvement.

    • Background :

  • 1-2 years of relevant experience, or a combination of education and relevant experience.
  • Proficient in data entry and system setup.
  • Understanding of asset and vendor management practices.
  • Experience with Microsoft Excel and Smartsheet, including advanced functions like VLOOKUP.
  • Excellent verbal and written communication skills; Outstanding organizational and problem solving skills.
  • Familiarity / knowledge of commodities related to vendor maintenance operations
  • Vaild CA Driver's License required

    • TEKBERRY OFFERS A REWARD FOR REFERRALS!

    Tekberry, Inc. a Soal Technologies company, is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other protected categories under all applicable laws.

    Tekberry, Inc is a Certified Minority Business Enterprise (MBE) and Certified Disadvantaged Business Enterprise (DBE).

    By submitting your resume, you are explicitly consenting to receive communications from our organization via text message. Rest assured all our texts are sent by real people and we look forward to a conversation with you about this job! Check out all our jobs at https : / / tekberry.com / search -jobs /

    Salary : $26

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