What are the responsibilities and job description for the Receptionist position at Telarus?
Telarus (www.telarus.com) is the leading global technology solutions brokerage, committed to helping Technology Advisors, their customers, and suppliers to source, purchase, and implement the right technology for the greatest impact.
Job Summary:
We are seeking an organized, self-motivated Receptionist to provide general support to our technology advisors, suppliers, and staff. You will greet guests when they arrive, answer phone calls, respond to emails, sort and send mail, and maintain the facilities. When office and kitchen supplies run low, you will be responsible for purchasing, replenishing, and restocking the supplies. You will be an essential part of our team as the "Creator of First Impressions", providing support to various departments, so a positive attitude and attention to detail are a must.
Duties/Responsibilities:
- Respond and communicate promptly with technology advisors and team members.
- Welcome and check in all visitors
- Answer phone calls, respond to emails, accept incoming mail and packages
- Perform necessary preparation for meetings, including cleaning conference room before and after meetings and loading of virtual links
- Coordinate catering for office events and meetings. Set up, break down, and clean up after those events and meetings
- Full restocking and cleaning of the kitchen on a regular basis
- Coordinate building and maintenance issues for general repairs and issues as they arise
- Assist departments with sending appropriate gifts
- Assist departments with mailing needs
- Weekly deep cleaning of the kitchen
- Track and maintain visiting staff calendar
- Regular, predictable, consistent attendance is required.
- Perform other related duties as assigned
Required Skills/Abilities:
- High school diploma or equivalent
- Prior experience in an administrative role
- Proficient with Microsoft Office and calendaring programs
- Highly organized multitasker who works well in a fast-paced environment
- Willingness to learn and grow with the company
- Excellent written and verbal communication and organizational skills
Education and Experience:
High school diploma or equivalent.
At least two years of related experience is required.
Physical Requirements:
Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.
