What are the responsibilities and job description for the Senior Accounts Payable Specialist position at Tellus Equipment Solutions?
Summary
The Senior Accounts Payable Specialist at Tellus Equipment Solutions, LLC. is involved within all aspects of the full-cycle accounts payable process, including examining, verifying, and reconciling a variety of transactions, providing day-to-day support to their fellow AP department teammates, and becoming a subject matter expert regarding accounts payable processes within a multi-organizational environment. This role reports to the Assistant Controller, and interfaces closely with key business users to understand their needs and collaborate on continued process improvement and automation initiatives.
Responsibilities
The Senior Accounts Payable Specialist at Tellus Equipment Solutions, LLC. is involved within all aspects of the full-cycle accounts payable process, including examining, verifying, and reconciling a variety of transactions, providing day-to-day support to their fellow AP department teammates, and becoming a subject matter expert regarding accounts payable processes within a multi-organizational environment. This role reports to the Assistant Controller, and interfaces closely with key business users to understand their needs and collaborate on continued process improvement and automation initiatives.
Responsibilities
- Responsible for the accurate maintenance of 1099 records within CDK and the annual filing of 1099 MISC and 1099 NEC Tax information returns with the Internal Revenue Service
- Coordinate accounts payable projects at the direction of the Assistant Controller
- Oversee enhancements to FileBound and/or FileBound-to-CDK API linkages that will decrease duplicate coding and increase efficiency and accuracy
- Ability to review and work multiple queues across dealerships to ensure all invoices are processed per the vendors’ payment terms
- Work to determine root cause for invoices routing to Unsubmitted & Rejected in FileBound queues
- Communicate clearly with all levels of management regarding adherence to AP policies and procedures
- Review all queues within FileBound and CDK (current ERP System) to ensure invoices are posted before month-end close
- Provide accounts payable assistance to department and store managers and operations staff
- Understand and apply policies, rules, regulations, and operating principles
- Establish and maintain project priorities with a high degree of accuracy
- Provide training to new team members and others within the organization on account payable system
- Manage invoice reconciliation to statements, resolve outstanding balances, and address unresolved vendor inquiries with a high degree of professionalism
- Discern when business pragmatics should take precedence over “the rules” and make decisions that are in the Company’s best interests (with the Assistant Controller’s concurrence)
- Five (5) to seven (7) years of Accounts Payable or equivalent accounting experience
- Excellent communication skills for interacting with vendors and all levels of company associates
- Promotes an environment of continuous process improvement
- Must have ERP AP system experience.
- 1099 filing experience strongly preferred
- Strong personal computer and business solutions/accounting software skills
- Sound analytical, problem-solving, and planning skills
- Ability to work in a team environment, remaining attentive to ideas, recognizing responsibilities, and actively participating with others to accomplish assignments and achieve desired goals
