What are the responsibilities and job description for the Accounts Payable Manager position at Temp Experts?
Accounts Payable Manager
Ocala, FL
Direct Hire
TempExperts is seeking an Accounts Payable Manager for a Direct Hire position in Ocala, FL.
Job Duties/Responsibilities:
Ocala, FL
Direct Hire
TempExperts is seeking an Accounts Payable Manager for a Direct Hire position in Ocala, FL.
Job Duties/Responsibilities:
- Manage hiring, training, evaluating, and coaching of all Accounts Payable Specialists.
- Ensure adequate staffing for all disbursement cycles by scheduling PTO and assisting with daily operations during peak times or staffing shortages.
- Oversee the processing of all invoices, payments, and reimbursements for the organization.
- Monitor the daily work of Accounts Payable Specialists and audit voucher packages and third-party claim administrators to ensure accuracy.
- Ensure accurate maintenance and filing of federal and state tax records related to Accounts Payable (i.e., Form 1099, W-9, Unclaimed Property).
- Produce month-end reports and collaborate with the Finance group to ensure reconciliation of Accounts Payable subledgers to general ledgers.
- Prepare monthly and yearly accruals and adjustments for the accounting cycle.
- Identify, communicate, and resolve account aging issues in a timely manner.
- Manage Corporate DDA accounts and Corporate Credit Cards.
- Monitor follow-up by Accounts Payable Specialists regarding vendor accounts to maintain positive vendor relationships.
- Review vendor volume, payment method, and payment terms to recommend areas of opportunity to finance leadership. Implement efficiency measures for Accounts Payable processes.
- Undertake special projects as directed by management.
- 2 years of college-level coursework in accounting is required.
- Bachelor's degree in accounting, finance, or related field is preferred, or an equivalent combination of education and experience.
- 5 years of experience in Accounts Payable processing is preferred.
- 5 years of progressive supervisory experience is preferred.
- Working knowledge of accrual-based accounting.
- Ability to manage multiple tasks simultaneously and meet strict deadlines associated with time-sensitive disbursements management.
- Strong computer skills related to accounts payable processing and proficiency in Microsoft Office Excel and Word.
- Clear and accurate communication skills are essential.
- Demonstrated customer service skills in previous work experience.
