Administrative Assistant/Receptionist

ABOUT US: Ten-8 Fire and Safety, LLC is a major United States distributor of fire and emergency apparatus and equipment. Focused on serving customers in Florida and Georgia, our knowledgeable staff of sales, service, and support personnel is comprised of over 160 employees. For more than 30 years, we have worked hard to improve our business and expand our customer base, continually investing in our personnel and facilities. Operating out of seven service locations, we strive to make our service experience second to none!

Apply online at www.ten8fire.com!

SUMMARY: We are seeking a talented and detail oriented Administrative Assistant-Receptionist that thrives in providing quality customer service and solutions. This position is focused on providing support to the daily operations of Ten-8.

ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following:

• Provide administrative support to ensure efficient office operations.
• Answer phones in a friendly, professional, and courteous manner and direct callers to the appropriate person/department.
• Welcome and greet clients and office guests.
• Maintain internal distribution lists.
• Support office staff and executives with various clerical tasks and special projects.
• Plan and schedule meetings, presentations, other office-related events, and travel arrangements.
• Manage scheduled use of conference room and training room.
• Support meetings and events by ordering and setting up food and beverages when needed.
• Type out paper and electronic correspondence.
• Prepare outgoing mail and packages for accounting team and executives.
• Monitor and maintain office equipment and supplies; request repair or restocking when necessary.
• Ensure office and kitchenette area are kept clean and organized at all times.
• Ensure the conference room and training room are clean before each meeting.
• Develop positive relationships with all employees, vendors, and customers.
• Receive, sort, and forward incoming mail and faxes.
• Review, assemble and mail customer invoices, statements, and other correspondence.
• Assist with other related clerical duties such as copying, collating, filing, and scanning.
• Perform other tasks as assigned by Management to accomplish the mission and vision of Ten-8.
• Responsible for ordering and maintaining inventory of office supplies to ensure smooth and efficient office operations.
• Oversee and coordinate company sponsorships, from securing partnerships to managing logistics and ensuring alignment with company goals.
• Manage and coordinate the resolution of building-related needs, including maintenance, repairs, and improvements to ensure operational efficiency.

LANGUAGE SKILLS: Ability to read and comprehend simple instructions, draft letters/memos, and proofread. Ability to effectively and concisely present information in one-on-one and small group situations to customers and other employees. Proficient verbal and written communication skills, in English, is required.

EDUCATION: High school or equivalent required.

MATHEMATICAL SKILLS: Ability to apply concepts of basic mathematics. Strong analytical skills required.

REASONING ABILITY: Ability to apply common-sense understanding to carry out instructions in written and oral form.

OTHER SKILLS AND ABILITIES:

• Proficient in MS Office (Excel, Word & PowerPoint in particular).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Must be able to work independently on assigned tasks as well as to accept direction on given assignments.
• Must have experience in answering multi-line phone system.
• Must be able to multi-task.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those and employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderate.

EEO STATEMENT: Ten-8 Fire and Safety, LLC. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

DRUG FREE WORKPLACE: Ten-8 Fire & Safety is committed to protecting the safety, health and wellbeing of all employees and other individuals in our workplace. As a condition of employment, employees are required to participate in pre-employment drug screening.

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Bradenton, FL 34208 (Required)

Work Location: In person

Salary : $20 - $22