What are the responsibilities and job description for the Design Office Assistant position at Ten Design Studio?
Job Title: Design Office Assistant
Location: Grand Rapids MI Employment Type: Full-Time
About Us: TEN Design is a dynamic and innovative design firm committed to delivering exceptional service and creative solutions. Our team thrives in a collaborative and fast-paced environment, and we are seeking a motivated and detail-oriented Design Office Assistant to support our operations and contribute to our success.
Position Overview: We are looking for a full-time Design Office Assistant who is self-directed, organized, and capable of handling multiple tasks efficiently. The ideal candidate will be a team player with strong problem-solving skills, adept at managing various administrative and support functions to ensure the smooth operation of our office.
Key Responsibilities:
- Email Communication: Handle daily correspondence with representatives and clients, ensuring timely and professional responses.
- Ordering & Logistics: Manage product ordering, track shipments, and follow up on delivery status to ensure timely receipt of materials.
- Basic Bookkeeping: Perform basic bookkeeping tasks, including tracking expenses, managing invoices, and maintaining financial records.
- Library & Material Organization: Organize and maintain the office library and design materials, ensuring easy access and proper storage.
- Light Cleaning: Perform light cleaning tasks to maintain a tidy and organized office environment.
- Product Check-In: Receive and inspect incoming products, ensuring they meet quality standards and are accurately documented.
- Sample Ordering: Order and track design samples as needed, coordinating with vendors and ensuring timely delivery.
- Spreadsheet & Data Input: Enter and update data in spreadsheets, maintaining accuracy and organizing information for easy access and reporting.
Qualifications:
- Experience: Previous experience as an office assistant or in a similar administrative role is preferred.
- Skills: Strong organizational skills with the ability to multitask and prioritize effectively. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with basic bookkeeping principles.
- Self-Directed: Ability to work independently with minimal supervision and take initiative to solve problems as they arise.
- Team Player: Collaborative attitude with the ability to work harmoniously within a team and contribute to collective goals.
- Attention to Detail: High level of accuracy and attention to detail in all tasks and responsibilities.
- Communication: Excellent written and verbal communication skills.
Working Conditions:
- Hours: Full-time, [Insert Working Hours]
- Location: On-site, Grand Rapids, MI
- Compensation: $36k - $50k
How to Apply:Interested candidates should submit their resume and a cover letter outlining their relevant experience and skills to Kevin@10designstudio.com. Please include “Design Office Assistant Application” in the subject line.
We look forward to finding a dedicated and enthusiastic individual to join our team and help drive our continued success!
Job Type: Full-time
Pay: $36,000.00 - $50,000.00 per year
Benefits:
- 401(k) matching
- Health insurance
- Paid time off
Schedule:
- Day shift
- Monday to Friday
Experience:
- Customer service: 1 year (Preferred)
Ability to Commute:
- Grand Rapids, MI 49503 (Required)
Ability to Relocate:
- Grand Rapids, MI 49503: Relocate before starting work (Required)
Work Location: In person
Salary : $36,000 - $50,000