Leasing and Safety Coordinator

Leasing and Safety Coordinator

• THDA Division: Operations
• Number of Openings: 1
• Salary Grade: M
• Monthly Salary Range: $5,050
• FLSA Classification: Exempt

APPLICATION DEADLINE IS Wednesday, February 12, 2025 AT 11:59PM

Critical features of this job are described under the headings below. They may be subject to change due to changes in our business processes or other business-related reasons.

POSITION SUMMARY: Ensures the processes of lease acquisition and management, main facility and field office support, agency space planning, and office relocation function smoothly and accurately; Coordinates all agency workorders, serves as the Coordinator for Agency Security, OSHA training and compliance and Business Continuity facility functions. Primary contact for facility disaster assessment and recovery.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include the following. Other duties may be assigned.

• Requests, processes, and administers all central office and field office leases.

• Responsible for Agency Interior Space Planning development, design and oversight of central office and field office leased facilities.

• Travels to field offices to provide Operations support and resolve lease issues.

• Builds and maintains a positive relationship with Lessor’s and State of Tennessee Real Property Administration.

• Maintains current lease spreadsheets.

• Coordinates and facilitates Agency relocations; Including compilation of divisional needs, move charts, organization and implementation of move schedule.

• Serves as the Agency Security Coordinator.

• Writes, trains and coordinates all staff on agency security procedures including emergency response and updates for Agency compliance.

• Coordinates periodic Safety and Hazard Assessments, and acts on any findings, and performs compliance training according to OSHA guidelines.

• Coordinates periodic Emergency Response Procedures drills.

• Recruits and trains all agency Security Officers and maintains current seating charts for accurate security information.

• Coordinates Security Cards and the Keyscan System.

• Business Continuity Plan Primary Contact for facility disaster assessment and recovery.

• Enters work orders into the Operations Work Order Database and Corrigo System; disseminates and follows work orders through to completion.

• Coordinates issuance of State ID’s, and Onguard Security Badge set up and deactivation.

• Handles agency surplus entry and dispersal.

• Primary back up for Operations Lead Procurement & Facility Coordinator.

MINIMUM QUALIFICATIONS

The requirements listed below are representative of the knowledge, skills, and/or abilities required.

Education and Experience:

• High school diploma or equivalent GED; Bachelor degree or relevant post-high school certification preferred.

• Three years of related experience, to include professional office experience and facility or property management experience.

• Experience with business continuity plans and/or disaster planning is a plus.

The above qualifications express the minimum standards of education and/or experience for this position. Other combinations of education and experience, if evaluated as equivalent, may be taken into consideration.

Knowledge, Skills, Abilities, and Competencies:

• Ability to coordinate multiple activities effectively.

• A thorough knowledge of state lease procedures is preferred.

• Strong interpersonal skills.

• Excellent verbal and written communication skills.

• Strong organizational skills.

• Strong analytical and decision-making skills.

• Strong time management skills; uses time effectively; consistently meets deadlines.

• Maintains a high level of confidentiality.

• Ability to document regularly, thoroughly, accurately, and completely.

• High level of detail and accuracy.

• Builds and maintains positive relationships with internal and external associates.

• Maintains credibility through sincerity, honesty, and discretion.

• Exercises good and consistently fair judgment, courtesy, and tact in dealing with the staff and public in giving and obtaining information.

• Computer literate; proficient in Microsoft Word, Excel, Outlook, and the internet; able to effectively adapt to and use other computer systems as needed for daily activities.

• Ability to shift among multiple priorities with the direction of a supervisor or other key member of Leadership.

Special Demands:

The special demands described here are representative of those that must be met by a staff member to successfully perform the essential functions of this job.

• Current, valid driver’s license from domicile state and the ability to drive.

• For the past five years, the employee driving record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations

• Frequent in-state travel, including overnight travel.

• While performing the duties of this job, the employee is regularly required to sit; stand; use hands to finger, handle or feel; and talk and hear.

• The employee is occasionally required to walk; reach with hands and arms, and stoop, kneel, or crouch.

• Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

BENEFITS: THDA offers an excellent benefits package including medical, dental, vision, and life insurance options; disability insurance; retirement plans; flexible benefit pre-tax accounts for medical, dependent care, transportation, and parking; annual leave and sick leave that begin accruing after the first month of employment; and 11 paid holidays per year.

EQUAL OPPORTUNITY/EQUAL ACCESS/AFFIRMATIVE ACTION EMPLOYER
APPLICATION MUST BE COMPLETE AND RESUME ATTACHED FOR CONSIDERATION