Administrative Clerk

This is a remote position.

The Tennessee Press Association is the trade association of Tennessee’s daily and non-daily newspapers, and it is the parent organization of Tennessee Press Service and Tennessee Press Association Foundation. It was founded in 1870-71 for the purpose of creating a unified voice for the newspaper industry of Tennessee.

Today, TPA continues to provide assistance to its 131 member newspapers by monitoring legislative activities, providing training programs, issuing press credentials, maintaining a Web site and employment database, and providing regular meetings and forums to foster the exchange of information and ideas.

Mission Statement
To help member publishers achieve greater success than each could attain individually.

The role of an Administrative Clerk is crucial to the smooth functioning of any organization. This position involves providing administrative support to various departments or teams within the company. The Administrative Clerk is responsible for carrying out a wide range of administrative tasks efficiently and effectively.

1. Greeting and assisting visitors: The Administrative Clerk is often the first point of contact for visitors and clients. They are responsible for providing a friendly and professional welcome, answering inquiries, and directing visitors to the appropriate person or department.
   
2. Managing phone calls: The Administrative Clerk handles incoming calls, forwarding them to the relevant individuals, taking messages, and providing general information to callers.
   
3. Scheduling and coordinating meetings: This includes organizing calendars, scheduling appointments, and arranging meeting rooms. The Administrative Clerk may also be responsible for sending out meeting invitations, preparing meeting agendas, and taking meeting minutes.
   
4. Handling correspondence: The Administrative Clerk receives, sorts, and distributes incoming mail and emails. They may also draft and send out correspondence on behalf of the company or specific individuals.
   
5. Maintaining office supplies: It is the responsibility of the Administrative Clerk to ensure that office supplies are well-stocked and order new supplies when necessary. This includes stationery items, equipment, and other office essentials.
   
6. Data entry and record keeping: The Administrative Clerk inputs data accurately and maintains organized and up-to-date records. This may involve creating and updating databases, spreadsheets, and other administrative documents.
   
7. Filing and document management: The Administrative Clerk organizes and maintains physical and digital files, ensuring that documents are properly stored, labelled, and easily retrievable when needed.
   
8. Assisting with travel arrangements: This may include booking flights, accommodation, transportation, and preparing travel itineraries for employees.
   

1. Excellent communication skills: The Administrative Clerk should have strong verbal and written communication skills to effectively interact with colleagues, clients, and visitors.
   
2. Organizational skills: This role requires exceptional organizational skills to manage multiple tasks, set priorities, and meet deadlines.
   
3. Attention to detail: The Administrative Clerk must have a keen eye for detail to ensure accuracy in data entry, record keeping, and document management.
   
4. Proficiency in computer applications: Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), are essential for this role. Knowledge of office equipment and basic troubleshooting is also beneficial.
   
5. Time management: The Administrative Clerk should be able to prioritize tasks and manage their time efficiently.
   
6. Customer service skills: Providing excellent customer service is important, as the Administrative Clerk often deals with visitors, clients, and internal staff.