What are the responsibilities and job description for the Office Coordinator position at Tepa Companies?
About The Tepa Companies
Established in 2005 and owned by the Paskenta Band of Nomlaki Indians, The Tepa Companies deliver comprehensive and sustainable solutions to federal, state, local, and private-sector clients throughout the United States. The tribally owned companies work independently and collaboratively to provide wide-ranging construction, engineering, environmental, industrial, staffing, and technology services.
When you join Tepa Companies, you have the opportunity to expand your entrepreneurial skill set while growing professionally alongside the best in the industry. You will have the opportunity to impact your team, the organization as a whole, and subsequently, our Tribe.
We seek out top talent to provide the best services for our clients. We focus on being a responsible company for our employees and their families by creating a culture that reflects our core values and offering competitive pay and benefits package. Our benefits package includes comprehensive medical, dental, vision, generous paid time off and holidays, 401(k) plan with company match, life insurance, flexible spending and health savings account, mental health support and resources, short and long-term disability, and tuition reimbursement. Tepa Companies is an equal-opportunity employer and encourages diversity in the workforce.
LOCATION - Colorado Springs Office
About The Job
The Tepa Companies are seeking an Office Coordinator to be responsible for the day-to-day operations of the building, database administration, as well as assisting in project administrative support of the Colorado Springs office. The Office Coordinator will be responsible for coordinating intra-office communication, streamlining administrative procedures, inventory control, and task coordination. This role is for an energetic professional who doesn't mind wearing multiple hats.
Job Functions
Established in 2005 and owned by the Paskenta Band of Nomlaki Indians, The Tepa Companies deliver comprehensive and sustainable solutions to federal, state, local, and private-sector clients throughout the United States. The tribally owned companies work independently and collaboratively to provide wide-ranging construction, engineering, environmental, industrial, staffing, and technology services.
When you join Tepa Companies, you have the opportunity to expand your entrepreneurial skill set while growing professionally alongside the best in the industry. You will have the opportunity to impact your team, the organization as a whole, and subsequently, our Tribe.
We seek out top talent to provide the best services for our clients. We focus on being a responsible company for our employees and their families by creating a culture that reflects our core values and offering competitive pay and benefits package. Our benefits package includes comprehensive medical, dental, vision, generous paid time off and holidays, 401(k) plan with company match, life insurance, flexible spending and health savings account, mental health support and resources, short and long-term disability, and tuition reimbursement. Tepa Companies is an equal-opportunity employer and encourages diversity in the workforce.
LOCATION - Colorado Springs Office
About The Job
The Tepa Companies are seeking an Office Coordinator to be responsible for the day-to-day operations of the building, database administration, as well as assisting in project administrative support of the Colorado Springs office. The Office Coordinator will be responsible for coordinating intra-office communication, streamlining administrative procedures, inventory control, and task coordination. This role is for an energetic professional who doesn't mind wearing multiple hats.
Job Functions
- Point person for building maintenance, mailing, shipping, supplies and equipment for our Colorado Springs office
- Answer office phone and transfer calls to appropriate parties
- Process incoming and outgoing mail
- Relationship management with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
- Assist in maintaining file organization and keeping the records management system in good, orderly condition
- Coordinate with multiple departments to assist with adherence to office policies and procedures
- Schedule meetings and manage travel itineraries as needed
- Coordinate meetings/events, including venues, food, dates, reminders for staff, contracts, payment arrangements, etc.
- Greet clients/suppliers/visitors in a professional and courteous manner
- Manage inventory, ordering, and stocking of office supplies, including break room supplies
- Keep refrigerators stocked and cleaned
- Keep common areas clean and presentable - including conference rooms, kitchen, reception, etc.
- Maintain office equipment, including repairs, inventories, and instructions
- Assist with general inquiries from field teams
- Tracks and submits expense reports for management and field teams
- Submits time cards for management and field teams
- Conducts general clerical duties as required (typing, filing, meetings, etc.). Prepare memos, forms, and letters as needed
- Files electronic and hard copy documents
- High school or General Education Diploma
- 3 years of office experience
- Proficient with Microsoft office suite
- Ability to be resourceful and proactive in dealing with issues that may arise
- Exceptional customer service skills and professional phone etiquette
- Ability to organize, multitask, prioritize and work under pressure
- Strong organizational, written communication and verbal communication skills
