Administration Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our real estate focused family office. In this role, you will support office operations by managing a variety of administrative tasks. Attention to detail and ability to multitask will play a vital role in maintaining an efficient and organized work environment. The ideal candidate will possess excellent communication skills and a proactive approach to problem-solving. You will be responsible for collaborating with various team members to facilitate the execution of projects, coordinate meetings, and ensure that all documentation is properly managed. This position calls for an individual who thrives in a fast-paced environment and is capable of maintaining professionalism while handling confidential information. As an Administrative Assistant, you will also be instrumental in enhancing our client relations and improving tenant communications, making your role essential to providing the highest level of service to our clients and stakeholders. If you are looking for an opportunity to contribute to a thriving real estate team and advance your career in a supportive and engaging work environment, we encourage you to apply for this important position.

Responsibilities

• Manage incoming and outgoing correspondence, including emails and phone calls.
• Coordinate and schedule appointments, meetings, and events for executive staff.
• Maintain accurate filing systems, both virtual and hard copy, to ensure all documents are organized and accessible.
• Assist in the preparation of reports, presentations, and other documentation as needed.
• Handle client inquiries and provide exceptional customer service to enhance client relationships.
• Support the management team with administrative tasks, including data entry and project tracking.
• Process invoices, manage office supplies, and oversee general office maintenance to ensure operational efficiency.

Requirements

• Proven experience as an Administrative Assistant or in a similar role, preferably in the real estate sector.
• Proficient in Microsoft Office Suite, including Word and Excel.
• Exceptional organizational skills and attention to detail with a strong ability to prioritize tasks.
• Excellent written and verbal communication skills.
• Ability to work independently as well as collaboratively within a team environment.
• Strong problem-solving abilities and a proactive approach to addressing challenges.

Knowledge of real estate terminology and processes is a plus.

Quickbooks/Bookkeeping experience is a plus.