Receiving Clerk - Purchasing (Full Time)

Overview :

This position is responsible for receiving and delivering all food, beverage and other related products as well as maintaining the storerooms. This position is also responsible to prioritize and create a continuous flow of work in the Purchasing Department as it pertains to Receiving and Warehouse practices, as well as proper food and beverage safety handling in the area. This position is also responsible for all hardcopy paperwork and document retention for the Purchasing Department.

Responsibilities :

Receives all product, with designated POs or Addressed to hotel, in accordance to Receiving SOPs

Ensure efficiency and flow throughout the facility, to include all product received is accurately signed for, documented with proper signatures, dated properly and product verification is achieved (three way match)

Responsible for verification of product deliveries per specifications and quality levels and communicating discrepancies to management.

Traces lost shipments and / or customer claims of lost shipments; initiates proof of delivery documents

Contact vendors for missing paperwork / invoices, credits, and pricing discrepancies caught on the dock if no Lead available.

Monitor PO’s in system, ensure all orders and paperwork is received correctly.

Monitor Requisitions in the system, ensure all orders and paperwork is pulled and closed correctly, investigate open Reqs from the day and collaborate with the team to address any discrepancies

Responsible for all hardcopy paperwork, signing invoices / packing slips, requisitions, or any other documents produced and presented to the Purchasing Department

Directly responsible for sanitation and cleanliness of Warehouse area, Loading Dock and surrounding areas.

Able to communicate with Outlet Managers, Chefs, Vendors, and Purchasing staff in a professional manner

Responsible for communicating with Purchasing Leads / Supervisors on Purchasing Daily Operations in a professional manner as well as participate in training done in the Purchasing Department and throughout the hotel.

Participate in month end inventories for all storerooms.

Ensure that all food and beverage requisitioned to the outlets is properly recorded in conjunction with the Warehouse Manager

Assist Director or Manager with departmental tasks as needed.

Performs other duties as assigned

Qualifications :

Must be able to perform in a highly confidential environment

Must be able to read, write and speak English

Must have resilience and positive attitude to challenges

Must have meticulous attention to detail

Must have the ability to work positively and constructively with peer and senior colleagues

Must have strong computer skills as well as warehouse skills

Must have strong working knowledge of Microsoft Office programs

Must be able to work well under pressure

Must be able to accurately follow instructions, both verbally and written

Must be highly detailed orientated

Must have strong organizational skills

Must be able to work in a fast paced environment

Must have excellent listening skills

Must possess excellent communication skills

Must be professional in appearance and demeanor

Must always ensure a teamwork environment

Ability to work a flexible schedule that may include evenings, weekends and holidays

Must have the ability to resolve problems / conflicts in a diplomatic and tactful manner

Experience, Education, & Licensure :

High school diploma or equivalent required

At least 3 years similar experience in a complex Resort environment receiving food and beverage

Fork Lift and / or Pallet Jack Experience required, Food Handler Certification required

Purchasing software knowledge and experience preferred (Birchstreet)

Compensation

Base Pay Start Rate : $19

We offer a competitive benefit package for full-time, regular team members that includes : group medical, dental, vision, life, disability benefits, and an employee assistance program. We also offer paid time off / sick time and are proud to offer participation in a 401(k) plan with a company match!

Terranea

Salary : $19