What are the responsibilities and job description for the Executive Assistant position at Terumo Neuro?
Executive Assistant II
Provides analytical and administrative support to the Executive(s) and operates under minimal supervision. Report to Executive(s) and / or Vice President(s) or other levels where appropriate.
What You'll be Doing
- Provides analytical and administrative support to the Executive(s) and the department(s) Directors as needed.
- Drafts, edits and proofreads letters, memos and other correspondence and reports.
- Manages primarily large size projects from a full project coordination perspective and participates in determining objectives of the assignment.
- Independently plans schedules and arranges activities in order to accomplish objectives.
- Performs presentations and research activities to prepare for presentations.
- Manages Ringi (Project Approval Process) generation as needed to facilitate creation of and routing for comments / approvals, including check requests, invoices and other financial documentation as directed.
- Compiles and maintains standard reports.
- Organizes webinars and conference calls on behalf of the Executive.
- Organizes and coordinates meetings and provides on-site and pre / post meeting support.
- Coordinates logistical support for meetings and customer visits.
- Assists the Executive(s) with email organization and staff calendars.
- Assists any other Executive Staff member with their requests.
- Manages expense reports and travel itinerary for the Executive and the department Directors as needed.
- Assists and directs visitors and vendors as needed.
- Manages general office supply inventory / distribution and business card orders.
- May monitor work of other administrative staff members, to include monitoring projects.
- Provide back-up support for other Assistants and from time-to-time the front desk as needed or required.
Required Qualifications
What Will Differentiate You from the Rest
