What are the responsibilities and job description for the Event Coordinator position at Texarkana Regional Arts and Humanities Council?
Job Description: Event Coordinator
Full-Time, Extended part-time a possibility
Position Overview:
The Event Coordinator is responsible for managing rental and event activities at the Regional Arts Center and at our second location at 518 Pine, as well as coordinating volunteers and overseeing TRAHC Attendants. This role requires excellent organizational skills, strong communication abilities, and a commitment to representing the Texarkana Regional Arts & Humanities Council (TRAHC) positively in all interactions.
Key Responsibilities
Rental Coordination
Respond to inquiries from potential renters regarding the use of the Regional Arts Center and 518 Pine.
Explain and review rental contracts with clients, ensuring all terms are clearly communicated.
Handle deposits, payments, and refunds efficiently and accurately.
Ensure compliance with all rules, regulations, fire codes, and alcohol licensing agreements during rentals.
Coordinate the setup and breakdown for rental events.
Manage staffing requirements for rental events, ensuring adequate coverage.
Represent TRAHC positively while interacting with renters and vendors.
Assist in marketing the rental spaces of the Regional Arts Center and 518 Pine to prospective clients.
Event Coordination
Collaborate with the Education Department, Executive Director, and other staff to plan and execute TRAHC events.
Assist with setup and breakdown for all TRAHC events.
Coordinate staffing needs for events to ensure smooth operations.
Volunteer Coordination
Communicate regularly with TRAHC volunteers regarding schedules and responsibilities.
Proactively recruit new volunteers to support TRAHC and its programs.
Develop and maintain a monthly volunteer calendar.
Plan and execute an annual volunteer appreciation event.
TRAHC Attendants
Oversee and manage TRAHC Attendants, ensuring they meet organizational standards.
Create and maintain schedules for TRAHC Attendants, covering Saturday open hours, events, and rentals at both locations.
Coordinate with staff to meet any additional TRAHC Attendant assistance needs.
Review and submit timesheets for TRAHC Attendants to ensure timely and accurate payroll processing.
Qualifications
Strong organizational and multitasking skills.
Excellent verbal and written communication abilities.
Ability to work flexible hours, including evenings and weekends.
Customer service experience, with a positive and professional demeanor.
Familiarity with event planning, volunteer management, or facility rentals is a plus.
Proficiency in using scheduling tools and basic office software (e.g., Microsoft Office, Google Workspace).
Work Environment
This role will require work at the Regional Arts Center and 518 Pine, as well as occasional travel to coordinate with vendors, volunteers, or other event-related activities.
Job Type: Full-time
Pay: $13.00 - $16.00 per hour
Expected hours: 37.5 – 40 per week
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Evenings as needed
- Nights as needed
- Weekends as needed
Work Location: In person
Salary : $13 - $16