Program Specialist II

Job Title

Program Specialist II

Agency

Texas A&M Engineering

Department

Electrical Engineering

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Why work for Texas A&M Engineering?

Who we are

Texas A&M Engineering is a large employer in the great and growing cities of Bryan / College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Job Description

Purpose :

The Program Specialist II, under general supervision, performs specialist duties for a department, college, or division. Serves as the primary support for the Analog & Mixed Signals, Biomedical Imaging, Sensing & Genomic Signal Processing, and the Electromagnetics & Microwaves groups. Duties include but are not limited to processing travel expense reports, business meals, and personal reimbursement requests.

Responsibilities :

• Serves as the primary support for the Analog & Mixed Signals, Biomedical Imaging, Sensing & Genomic Signal Processing, and the Electromagnetics & Microwaves groups. Duties include but are not limited to processing travel expense reports, business meals, and personal reimbursement requests.
• Assist external departmental visitors with travel arrangements, forms, and other related correspondence for domestic and foreign travel.
• Obtains all (itemized) receipts that show proof of payment related to travel for faculty and external department visitors.
• Facilitate corrections and updates needed for travel requests and expense reports upon business office and University / Agency travel audits in approval flow.
• Obtain vendor forms (W9 and W8-BEN) forms from external travelers to ensure that they are listed as vendors in Concur. Coordinate with the ELEN Business Office for processing with the University.
• Processing and tracking of courtesy joint and adjunct appointment requests.
• Serves as the backup support to the Seminar Committee Chairman for the departmental Distinguished Speaker and Leaders & Innovators Speaker Series. Duties will include in assisting in making travel arrangements, assisting faculty host with itineraries, preparing documentation for honorariums, reimbursements, meal forms, & ordering plaques for the Distinguished Speaker Series as needed.
• Coordinates specialized program communications and marketing materials
• Assists in the preparation and maintenance of budgets, special reports, letters and other documents for departmental advising offices.
• Assist in planning and implementing special events and logistical arrangements to include itineraries for events like career fairs, recruiting events, graduation, symposia, banquets, advisory council meetings, and other faculty, department, or student related events.
• Assists in the preparation and maintenance of budgets, special reports, and other documents.
• Assists in the development of policies, procedures, and guidelines.
• Assist in coordinating summer camps & other departmental camps / programs for minors
• Assist with coordinating events associated with External Advisory Council & Honor student activities. These duties include but are not limited to securing meeting space, creating marketing materials, overseeing registration, ordering food, & coordinating with the business office to pay expenses associated.
• Assist with annual departmental fundraising mail out.
• Confers with administrative staff on program issues and problems.
• Serves as the primary backup to the main office staff when needed
• Other duties as assigned

What we need :

Work Location :

About The Department of Electrical and Computer Engineering

The Department of Electrical and Computer Engineering at Texas A&M University leads advanced research in several important national and global areas for the betterment of humanity. Areas of research include power and power electronics, information systems, computer architecture, analog and mixed signals circuits, biomedical imaging, and photonics and semiconductors, with ML / AI infused in several of these research areas. Situated conveniently in the hub of the Dallas-Austin-Houston technology triangle, the department collaborates closely with key players in healthcare, computing, telecommunications, energy, and semiconductor manufacturing sectors. It also benefits from its proximity to and engagement with the Army Futures Command and the facilities and test-beds available at the Texas A&M System's RELLIS Campus. With strong support from Texas' robust manufacturing sector and its economy, the department has numerous opportunities to engage in exciting interdisciplinary research partnerships that are shaping the future educational and research landscapes. These partnerships include collaborations and engagement with the Texas A&M Data Science Institute, the Global Cyber Research Institute, the Texas A&M Energy Institute, and the Smart Grid Center.

Texas A&M Engineering provides an outstanding benefits package including but not limited to :

Helpful Applicant Information

Required Materials for Application :

Compensation Philosophy :

Employment Eligibility Verification

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and / or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity / Affirmative Action / Veterans / Disability Employer.