Administrative Coordinator I

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our which are : Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Health Science Center (HSC) is looking for an Administrative Coordinator II to support the Insitute of Biosciences and Technology. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring their experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment, and be able to apply strong organizational skills while being flexible in their daily routine.

What you need to know

Salary : Compensation will be commensurate to the selected hire’s experience.

Cover Letter / Resume : A cover letter and resume are strongly recommended.

Location : This position is located in Houston, TX.

Required Education and Experience

Bachelor’s degree or equivalent combination of education and experience

Two years of experience in office administration

Preferred Qualifications

Experience in Higher Education

Knowledge, Skills, and Abilities

Ability to multitask and work cooperatively with others

Knowledge of word processing, spreadsheet, database, and presentation applications

Interpersonal and communication skills

Planning and organization skills

Responsibilities

Administrative Operations Management : Oversees planning and execution of administrative operations for the Center for Genomic and Precision Medicine (CGPM). Serves as office manager for the center and point of contact for visitors and guests. Maintains, monitors CGPM’s calendar, and schedules appointments. Coordinates travel arrangements and prepares itineraries for the faculty and other center personnel. Researches and responds to inquiries about office procedures and processes. Develops and maintains administrative office procedures. Coordinates the creation, maintenance and retention of files, records, laboratory supplies and equipment. Coordinates inventory and maintenance of laboratory supplies and equipment. Reviews and monitors project and program timelines and proactively identifies issues. Reviews and signs documents for on behalf of the center. Serves as primary administrative support for CGPM and occasional back up support to assigned functional areas.

Support and Coordination : Provides administrative support for center’s faculty and lab personnel. Plans and coordinates logistical and administrative support for events, meetings or other special functions and provides on-site support. Coordinates special events to include the IBT Seminar Series. Assists with content and maintenance of Center’s website and social media. May serve as a search committee member and assist with new hire processing. Assists in the orientation of new center or lab employees, students, and visiting scholars. Assists with visiting scholar packet completion. Attends meetings or committees on behalf of the center. May take minutes at meetings.

Purchasing : Monitors and tracks all lab-related expenses, supplies, equipment, and travel expenses. Purchases lab supplies, equipment, and services for the center. Prepares travel and reimbursement expenses reports and submits them for proper approval and payment. Assists with Pre-Clinical Imaging Core invoice processing, administrative duties, and budgeting. Assists in the coordination and administration of grant budgets.

Compliance and Policy Oversight : Monitors and ensures compliance with office policies and procedures. Analyzes requirements for projects or initiatives. Provides technical information regarding administrative procedures. Assists in establishing procedures to ensure compliance with regulations.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.

with Texas A&M contributing to employee health and basic life premiums

of annual paid holidays

Up to and at least each month

Automatic enrollment in the

Health and Wellness :

Professional Development : All employees have access to free training, webinars, and limited financial support to attend conferences, workshops, and more

for completing a degree while a Texas A&M employee

a program at Texas A&M that has been built by employees, for employees