Business Coordinator II

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture thatrespects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens ourwhich are : Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Business Coordinator II in the College of Nursing Centralized Finance office provides support to the college through the coordination of a variety of business activities for the college requiring independent judgment, including reviewing business documents, and assisting in developing, monitoring, and reporting accounts and budget data.

What you need to know

Salary : Compensation will be commensurate to the selected hire’s experience.

Cover Letter / Resume : A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV / Resume section.

Location : This position is located in Bryan, Texas.

Required Education and Experience

Bachelor’s degree in applicable field or an equivalent combination of education and experience

Three years of related experience in general office, accounting, or personnel operations

Preferred Qualifications

Bachelor’s degree in business, accounting, or a closely related field

Experience with spreadsheets and database systems

Experience with financial accounting systems

Experiences processing accounts payable and reimbursements

Advanced financial knowledge, and excellent written and verbal communication skills

Knowledge, Skills, and Abilities

Knowledge of word processing and spreadsheet applications

Interpersonal and communication skills

Planning and organizational skills

Ability to multitask and work cooperatively with others

Responsibilities

Financial Support : Reviews, submits, and provides backup for vouchers and requisitions.Reviews and audits reconciliations of accounts as assigned. Develops, monitors, and reports budget activity. Prepares budgets for review by principal investigator(s). Develops complex financial and statistical analyses and summary reports.Prepares complex monthly and annual financial reports. Plans, develops, implements, coordinates, and monitors programs or services. Provides input and assists in developing policies, procedures, and guidelines. Coordinates annual fiscal year closing activities and drafts new fiscal year plans with finance staff in the college. Coordinates fiscal activities. Proposes solutions to complex financial problems. Communicates cash handling procedures, audits, and approves cash handling activities, and coordinates unit purchasing activities. Monitors travel card activity reports. Serves as a records management coordinator.

Grants, New Initiatives, Projects : May serve as a liaison with financial and / or travel resources within the University. Assists with the administration of grants, outreach programs, and research projects. Purchases project items requested for various activities. Processes invoices for consultants, experts, and vendors. Composes routine correspondence. Recommends, implements, and audits business procedures. Provides assistance to the Associate Dean for Finance on projects and initiatives. Coordinates requests for electronic information resources and initiates requests through information technology security and accessibility. Provides support to the college taskforce committee for software and electronic information resources. Provides support for events, meetings, or other special functions. Participates in the hiring and training of finance staff and / or student workers and may provide supervision. Trains staff on new and existing business procedures and interprets policies and regulations for staff. Monitors payment card activity reports.

Inventory, Continuing Education and Travel : Coordinates inventory process and maintenance of business files. Monitors office supply rooms for the college and orders supplies to replenish supply cabinets. Assists with monitoring, tracking, and reporting of continuing education course financial activities. Coordinates travel activities for the college. Assists with conference registration, and airline, hotel and car rental reservations as needed. Reviews and edits travel requests for accuracy and compliance. Prepares travel vouchers for reimbursement and provides backup documentation. Ensures that travel arrangements and vouchers are in compliance with guidelines. Monitors travel card activity reports.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

with Texas A&M contributing to employee health and basic life premiums

of annual paid holidays

Up to and at least each month

Automatic enrollment in the

Health and Wellness :

Professional Development : All employees have access to free training, webinars, and limited financial support to attend conferences, workshops, and more

for completing a degree while a Texas A&M employee

a program at Texas A&M that has been built by employees, for employees