What are the responsibilities and job description for the HUB Administrative Coordinator position at Texas A&M Health?
Job Description
What we want
The Administrative Coordinator I provides administrative support to the Historically Underutilized Business (HUB) Program Coordinator and acts as a secondary HUB resource for the university and vendor community.
What you need to know
Salary : Compensation will be commensurate to selected hire’s experience.
Special Instructions : A cover letter and resume are strongly recommended. You may upload these in the CV / Resume section.
Required Education and Experience
Bachelor's degree or equivalent combination of education and experience
Two years of experience in office administration
Preferred Qualifications
Two years of related HUB experience
Previous experience in Texas A&M University Legacy Accounting System; E-Commerce Solution
Knowledge, Skills, and Abilities
Knowledge of word processing, spreadsheet, database, and presentation applications
Ability to multitask and work cooperatively with others
Interpersonal and communication skills
Planning and organization skills
Essential Duties / Tasks :
HUB Coordination and Oversight Responsibilities
Responsible for assisting the HUB Coordinator on HUB initiatives and TAMU HUB oversight
Reviews and prepares HUB Subcontracting Plans (HSP)
Reviews HUB classifications on the Centralized Master Bidders List (CMBL) and verifies HUB notifications
Analyzes requirements for projects or initiatives and provides information regarding HUB procedures, services, or programs
May attend meetings or committees on behalf of HUB Coordinator
HUB Data Management and Reporting
Compiles HUB data from various sources, ensuring timely submission of internal monthly reports, state-required semi-annual and annual reports, and monthly reports to the Legislative Budget Board and Comptroller's online reporting systems
Fulfills all Procurement and HUB reporting requirements for the university and the State of Texas
Conducts special analyses and prepares project summaries
Record Retention
Is responsible for file retention of all HSP documentation and monitoring Program Assessment Reports (PAR) by prime suppliers on HUB subcontracting activities and compiling monthly PAR summaries
Outreach
Acts as a secondary HUB resource for both the internal university community and external entities
Engages in planning and executing HUB operations, including outreach activities with potential HUB suppliers at various forums across the state, training procurement personnel on HUB initiatives, and promoting the HUB program as directed by the HUB Coordinator
Other Requirements and Factors
This position is security sensitive
This position requires compliance with state and federal laws / codes and Texas A&M University System / TAMU policies, regulations, rules and procedures
All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements
Why Texas A&M University?
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.
with Texas A&M contributing to employee health and basic life premiums
of annual paid holidays
Up to and at least month
Automatic enrollment in the Teacher Retirement System of Texas
Health and Wellness :
Professional Development : All employees have access to free training, webinars, and limited financial support to attend conferences, workshops, and more
and for completing a degree while a Texas A&M employee
