HUB Administrative Coordinator

Job Title

HUB Administrative Coordinator

Agency

Texas A&M University

Department

Strategic Sourcing

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

What we want

The Administrative Coordinator I provides administrative support to the Historically Underutilized Business (HUB) Program Coordinator and acts as a secondary HUB resource for the university and vendor community.

What You Need To Know

Salary: Compensation will be commensurate to selected hire’s experience.

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education And Experience

• Bachelor's degree or equivalent combination of education and experience
• Two years of experience in office administration
  
  
  

Preferred Qualifications

• Two years of related HUB experience
• Previous experience in Texas A&M University Legacy Accounting System; E-Commerce Solution
  
  
  

Knowledge, Skills, And Abilities

• Knowledge of word processing, spreadsheet, database, and presentation applications
• Ability to multitask and work cooperatively with others
• Interpersonal and communication skills
• Planning and organization skills
  
  
  

Essential Duties/Tasks:

HUB Coordination And Oversight Responsibilities

• Responsible for assisting the HUB Coordinator on HUB initiatives and TAMU HUB oversight
• Reviews and prepares HUB Subcontracting Plans (HSP)
• Reviews HUB classifications on the Centralized Master Bidders List (CMBL) and verifies HUB notifications
• Analyzes requirements for projects or initiatives and provides information regarding HUB procedures, services, or programs
• May attend meetings or committees on behalf of HUB Coordinator
  
  
  

HUB Data Management and Reporting

• Compiles HUB data from various sources, ensuring timely submission of internal monthly reports, state-required semi-annual and annual reports, and monthly reports to the Legislative Budget Board and Comptroller's online reporting systems
• Fulfills all Procurement and HUB reporting requirements for the university and the State of Texas
• Conducts special analyses and prepares project summaries
  
  
  

Record Retention

• Is responsible for file retention of all HSP documentation and monitoring Program Assessment Reports (PAR) by prime suppliers on HUB subcontracting activities and compiling monthly PAR summaries
  
  
  

Outreach

• Acts as a secondary HUB resource for both the internal university community and external entities
• Engages in planning and executing HUB operations, including outreach activities with potential HUB suppliers at various forums across the state, training procurement personnel on HUB initiatives, and promoting the HUB program as directed by the HUB Coordinator
  
  
  

Other Requirements And Factors

• This position is security sensitive
• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements
  
  
  

Why Texas A&M University?

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee
  
  
  

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.