Program Director, Operations

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture thatrespects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens ourwhich are : Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Program Director of Operations directs the administration of the grant project, including assisting the leadership team in project management and strategic planning, organizing activities related to implementing project activities, staffing and oversight in staff training, coordinating with key project leaders on the execution of the project, grant reporting, and monitoring project activities.

What you need to know

Salary : Compensation will be commensurate to the selected hire’s experience.

Resume / Cover Letter : A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV / Resume section.

Other : This position may require up to 10% or more travel; may require flexibility to work beyond normal office hours and / or work on weekends; may direct and / or evaluate the work of others.

Required Education and Experience

Bachelor’s degree in applicable field or equivalent combination of education and experience

Ten years ofmanagement, supervisory, public health, project or program implementation, grant management, or related experience

Preferred Qualifications

Doctorate and / or master’s degree in an applicable field with an equivalent combination of education and experience

5 years of work in the field of public health and / or substance abuse

Familiarity with and experience in educational or clinical settings

Prior grant project coordination experience

Project management certification preferred​

Prior experience in program implementation and evaluation including data collection, analysis, and report writing

Prior research and / or practice in prevention sciences, health promotion, and / or substance abuse

Experience working in and coordinating activities across multiple sectors (school, health, social services)

Experience in managing grants, preferably large-scale projects

Knowledge, Skills, and Abilities

Knowledge of and ability to integrate workflow software (i.e., Wrike or Monday) in project management

Knowledge of budgeting, financial tracking, and reporting requirements for grant-funded

Knowledge of word processing and spreadsheet applications projects

Strong organizational and time-management skills with the ability to manage multiple tasks and deadlines

Strong public speaking, organizational, leadership, and supervisory skills

Effective verbal and written communication skills

Ability to ensure compliance with grant requirements and regulatory standards

Ability to identify potential risks and challenges related to the project and develop mitigation strategies

Ability to proactively address issues that could impact the project timeline, budget, or outcomes

Ability to work collaboratively with a wide range of decision-makers, including governmental agencies, community-based organizations, and funders

Ability to multitask and work cooperatively with others​

Responsibilities

Program Direction, Supervision and Strategic Planning : Provides leadership and manages overall operations of the program. Works with Co-PIs to develop program strategic plans, goals, objectives, policies. Develops and monitors team procedures for the TOPS program. Directs and supervises assigned program staff. Conduct regular team meetings to review progress, address challenges, and ensure all team members are on track to meet project goals. Lead and oversee all aspects of the public health grant project, from inception to completion, ensuring alignment with grant goals, objectives, and timelines.

Program Evaluation and Reporting : Assists Co-PIs in developing the program’s evaluation plan, including identifying evaluation metrics. Oversees evaluation of program procedures and performance reports, ensuring program objectives are met. Tracks and monitors evaluation metrics for compliance, reporting, and continuous quality improvement. Analyze program statistics for reporting, tracking progress, and making adjustments to programs. Maintains program activity records and provides monthly progress reports. Oversees program-level reporting. Conduct regular reviews of project processes to ensure quality and efficiency. Maintain compliance with all reporting, auditing, and evaluation requirements as set forth by the funding agency.

Financial Oversight : Develops, oversees, and approves program budgets. Monitors program accounts and expenditures. Works with center research administrators to ensure financial compliance with TAMU procurement and disbursement guidelines. Provides financial reports to Co-PIs, as requested.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

with Texas A&M contributing to employee health and basic life premiums

of annual paid holidays

Up to and at least each month

Automatic enrollment in the

Health and Wellness :

Professional Development : All employees have access to free training, webinars, and limited financial support to attend conferences, workshops, and more

for completing a degree while a Texas A&M employee

a program at Texas A&M that has been built by employees, for employees