Program Specialist III

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens ourwhich are : Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research, and team-based health care delivery.

What we want

The Program Specialist III, under the direction of the Director for Enrollment and Academic Services, performs moderately complex administrative and supervisory work to provide and coordinate professional level programmatic support for the School of Engineering Medicine.

What you need to know

Salary : Compensation will be commensurate to the selected hire’s experience.

Resume / Cover Letter : A cover letter and resume are strongly recommended.

Schedule : May be required to work evenings and weekends as necessary.

Location : The position is located with the School of Engineering Medicine located in Houston, Texas in the Heart of Texas Medical Center.

Required Education and Experience

Bachelor’s degree in applicable field or equivalent combination of education and experience

Four years of administrative or program support experience

Preferred Qualifications

Professional experience in higher education or a medical setting

Knowledge of TAMUS Policies and Regulations and Texas A&M University Rules

Experience planning academic workshops and classroom events

Experience preparing reports on program activities

Proficient with Microsoft Office products; Excel, Word, and PowerPoint

Knowledge, Skills, and Abilities

Excellent verbal and written communication and interpersonal skills

Excellent computer skills, including proficiency with word processing, spreadsheets, presentation software applications, and calendar / email management

Must be adaptable to change and able to work in a team environment while entrusted to complete individual projects, as needed

Must have high level of attention to detail, strong organizational and writing skills

Must possess a strong work ethic and be able to balance conflicting priorities and make decisions based on approaching deadlines

Ability to multi-task and work cooperatively with others

Responsibilities

Curriculum Support : Monitors curriculum compliance utilizing university systems. Assists with managing student schedules, documentation, evaluations, assessments, and grades. Respectfully interacts with students, faculty, staff, and external stakeholders. Maintains strict confidentiality with regards to FERPA and HIPAA documentation, i.e., student records. Maintains and coordinates data required to comply with institutional program and accreditation requirements in a timely manner. Ensures compliance with university graduate student policies and procedures and Graduate and Professional School student forms.

Program Support : Under the supervision of the Director, assists with the administration and management of the graduate and professional degree programs for the School of Engineering Medicine. Aids in planning, implementation, and monitoring of the Engineering Medicine program. Supports the preparation and maintenance of reports on the effectiveness of program activities. Assists in the development and delivery of program goals and objectives. Aids in developing program guidelines, procedures, policies, rules, and regulations. Facilitates program activities; may represent the university with respect to program activities on a local, regional, and / or national basis in the absence of the Director. Assists with the creation of a range of promotional, educational, and informational presentations, and / or resource materials related to program activities and initiatives.

Operational Support :  Monitors project timelines and ensures tasks are completed by assigned deadlines. Interprets program policies and assists in ensuring compliance with federal, state, and local laws, rules, and regulations. Prepares the collection, compilation, and analysis of program activity data; may develop, write, edit, and present comprehensive statistical and narrative program reports and evaluations. Performs other duties as assigned.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

with Texas A&M contributing to employee health and basic life premiums

of annual paid holidays

Up to and at least each month

Automatically enrollment in the

Health and Wellness :

Professional Development : All employees have access to free training, webinars, and limited financial support to attend conferences, workshops, and more

for completing a degree while a Texas A&M employee

a program at Texas A&M that has been built by employees, for employees