What are the responsibilities and job description for the Grant Coordinator position at Texas A&M University Corpus Christi?
Job Title
Grant Coordinator
Agency
Texas A&M University - Corpus Christi
Department
College of Science - Dean
Proposed Minimum Salary
Commensurate
Job Location
Corpus Christi, Texas
Job Type
Staff
Job Description
TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.
TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.
PURPOSE
This position is responsible for sponsored research administration in the College of Science. This position will handle the departmental level research administration and work as a liaison between research faculty and the Office of Sponsored Research Administration.
DESCRIPTION
Functional Area 1: Research Administration
Percent Effort: 30%
- Assist faculty/researchers with the grant/contract proposal budget development. Review and approve grant/contract proposals in Maestro during the submission process. Assist faculty with the use of Maestro.
- Works closely with the Research Office staff on the timely establishment of new accounts and collaborate on the post-award financial requirements of sponsored research agreements.
- Facilitate or process the appointment of personnel to grant accounts in accordance with the project budgets. Assist in the review and approval of semi-annual time and effort documents.
Functional Area 2: Financial Management
Percent Effort: 60%
- Communicate regularly with Principal Investigators and Co-Principal Investigators and Sr. Personnel with an aim to plan and initiate transactions based on the scope of work in a timely manner. This includes processing stipend and invoice payments, reviewing and approving travel requests and purchases (Pcard/IslanderBuy).
- Prepare salary projection spreadsheets for sponsored project personnel, and update costing allocations in a timely manner. Prepare and submit Payroll Cost Transfers (PCTs) as needed.
- Monitor Key Personnel level of effort to ensure compliance with OMB 2 CFR 200.
- Prepare tuition/stipend/payment requests for research/teaching assistants from faculty grant accounts
- Prepare and submit Interdepartmental Transfers (IDTs) Departmental Budget Requests (DBRs) and Department Correction Requests (DCRs) for grant accounts. Assist with fiscal year end closing functions.
- Audit expenditures for allowability, allocability and reasonableness and reconciles to the proper accounts in accordance with Federal, State, Local and University guidelines.
- Perform thorough planning, analysis, monitoring and forecasting of financial data to maintain a positive balance in accounts, advise Principal Investigators on the need for moderating or expediting expenditures or the need for revised budget or no-cost time extension requests.
- Prepares budget revisions according to sponsor guidelines.
- Develop complex financial and statistical analyses and monthly and annual summary reports for faculty.
- Assist Principal Investigators and the Office of Sponsored Research Administration in monitoring of subaward agreements to ensure timely expenditure of funds and deliverable completion pursuant to subaward documents.
- Assist faculty with lab service accounts, including invoicing external customers and processing IDT (interdepartmental transfer) transactions for services provided.
Functional Area 3: Faculty/Administrative Support
Percent Effort: 10%
- Serve as backup to the Sr. Grant coordinator as needed.
- Assist the Sr. Grant Coordinator in developing complex financial and statistical analyses and summary reports.
- Serves as liaison between research faculty and the Office of Sponsored Research Administration.
- Performs other duties as assigned.
QUALIFICATIONS
- Bachelor’s degree in accounting
- Three (3) years of related experience in financial accounting or fund accounting.
- Additional education/experience may be considered as a substitute for the minimum qualifications required:
- Associate’s degree in accounting with five (5) years of related experience in financial accounting or fund accounting.
- Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
- Experience in analyzing/reconciling accounts, preparing financial reports, budget, payroll, and/or grants/contracts experience.
- Detail-oriented and multi-tasker. Able to work in a varied team.
- Excellent problem-solving, critical thinking, organizational, and communication (both written and verbal) skills.
PREFERRED QUALIFICATIONS
- Experience working in post-award accounting or university/college/state accounting.
- Experience with Federal and State of Texas policies, guidelines, and procedures related to university or grants/contracts accounting.
- Experience with FAMIS/Canopy, CONCUR, Data Warehouse/Business Objects, Maestro.
SALARY: Up to $52,394 /annually, approximately.
- $4,366.17/monthly.
BENEFITS (rules, policies, eligibility apply)
From our generous
benefits package
and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.
Insurance
- Medical
- $0 - $30 per month for Employee Only coverage after university contribution ($920 value).
- Up to 83% of premium covered by the university:
- Employee and Spouse
- Employee and Children
- Employee and Family coverage
- Dental & Vision
- Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account
On-campus wellness opportunities
Work Life Solutions:
- Counseling, Work Life Assistance, Financial Resources, and Legal Resources
Tuition Benefits:
- Public Loan Forgiveness
- Book scholarships
- 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).
Retirement
- Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)
- Voluntary Tax Deferred Account/Deferred Compensation Plan
Time Off:
- 8 hours of vacation paid time off every month.
- 8 hours of sick leave time off every month.
- 8 hours of paid time off for Birthday leave.
- 12-15 paid holidays each year.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
