What are the responsibilities and job description for the Administrative Coordinator II - Health Policy and Management position at Texas A&M University Health Science Center?
Job Title
Administrative Coordinator II - Health Policy and ManagementAgency
Texas A&M University Health Science CenterDepartment
Health Policy And ManagementProposed Minimum Salary
CommensurateJob Location
College Station, TexasJob Type
StaffJob Description
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
Who we are
As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.
What we want
The Administrative Coordinator II will work under general supervision and coordinate administrative support for the Department of Health Policy and Management within the School of Public Health. They will provide advance administrative support and exercises discretion and independent judgement with respect to matters of significance.
What you need to know:
Schedule : May require work outside of normal business hours including nights and weekends.
Required Education and Experience:
Bachelor's degree or equivalent combination of education and experience
Three years of experience in office administration
Preferred Qualifications:
Experience working in a higher education setting
Experience working with academic and faculty affairs offices
Experience with event planning and logistics
Knowledge of Texas A&M University purchase and travel processes
Knowledge, Skills, and Abilities
Knowledge of word processing, spreadsheet, database, and presentation applications
Ability to multitask and work cooperatively with others
Interpersonal and communication skills. Planning and organization skills
Responsibilities:
Administrative Office Support : Performs responsibilities in support of the department including but not limited to c oordinating the maintenance and purchasing of office supplies and equipment, maintains office reference materials including online office materials , delivers and picks up documents, supplies, equipment, or materials. Participates in the planning and execution of administrative operation s. Monitors office procedures. Develops, evaluates, and ensures adherence to office procedures . May assist in the development of budget. Provides general information and referrals, and schedules appointments, reserve visitor parking. Receives, sorts, and routes mail and performs other mail services.
Administrative Faculty & Staff Support - F ormulates, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies. Coordinates arrangements for meetings, student events, workshops, and travel. Performs data entry and retrieval and maintains data files. Reviews and signs documents for supervisor . Attends meetings or committees on behalf of supervisor. Prepares and proofs materials for reports and other publications. Processes reimbursement requests through the appropriate channels and follow through to completion. A ssists faculty with travel and purchasin g.
Event Coordination & Planning - Coordinate the planning and managing of events of varying sizes related to the department. P erforms special analyses and project summaries. Prepares and reviews operational and special report s. Coordinates office records retention and maintains office references and resources materials. Coordinates travel arrangements and prepares itineraries. Plans and coordinates meetings, seminars, and other special events . Provides support at on-campus and off-campus events including event set-up and registration check-in. Liaises with faculty, staff, students, and others concerning their participation in events.
Why Texas A&M University?
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.
Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts , and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
12-15 days of annual paid holidays
Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
Automatically enrollment in the Teacher Retirement System of Texas
Health and Wellness: Free exercise programs and release time
Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
Educational release time and tuition assistance for completing a degree while a Texas A&M employee
Living Well, a program at Texas A&M that has been built by employees, for employees
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
