What are the responsibilities and job description for the Administrative Coordinator I or II position at Texas A&M?
Job Title
Administrative Coordinator I or II
Agency
Texas A&M Engineering
Department
Engineering Technology
Proposed Minimum Salary
Commensurate
Job Location
College Station, Texas
Job Type
Staff
Job Description
Why work for Texas A&M Engineering?
Who we are
Texas A&M Engineering is a large employer in the great and growing cities of Bryan / College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.
Job Description
Purpose :
The Administrative Coordinator coordinates various complex and confidential administrative support duties, as well as several named research laboratories. Trains and evaluates the work of student employees, assigns tasks and evaluates job progress, coordinates administrative activities and services relating to office procedures, special analyses, project summaries and / or compliance functions, serves as a primary information source on office support methods and processes, promotes communications between functional areas and outside units, provides guidance on preferred presentation of office communications and other materials, assists in the resolution of complex, highly sensitive and confidential administrative matters, analyzes requirements for project initiatives and coordinates and monitors action items. This individual also plans and coordinates logistical and administrative support for events, meetings, specialized activities, projects, long-term initiatives or new programs as well as providing administrative support for other teaching and research faculty in that program.
Responsibilities :
Participates in the planning and execution of administrative operations. May serve as the office manager. Monitors office procedures. Develops, evaluates, and ensures adherence to office procedures.
Reviews documents for supervisor. Attends meetings or committees on behalf of supervisor.
Analyzes requirements for projects or initiatives. Provides technical information regarding administrative procedures, services, or programs.
Applies and interprets, and / or assists in implementing management policies or operating practices. Develops administrative and technical procedures. Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures. Monitors compliance with policies and procedures.
Performs special analyses and project summaries.
Coordinates travel arrangements and prepares itineraries. Coordinates meetings, seminars, and other special events and may provide on-site support.
Coordinates the maintenance of files, records, office supplies, or equipment. Makes recommendations for process improvements, administrative changes, or new initiatives.
Hires, trains and supervises student workers and support staff.
Assists with faculty processes including faculty hiring, faculty evaluations, FTE changes, awards, tenure and promotion, post-tenure reviews, etc.
Manages department head's calendar.
Performs other duties as assigned.
What we need :
We are recruiting for a level I or II Administrative Coordinator.
Minimum qualifications for an Administrative Coordinator I :
Bachelor's degree or equivalent combination of education and experience.
Two years of related experience.
Minimum qualifications for an Administrative Coordinator II :
Bachelor's degree or equivalent combination of education and experience.
Three years of related experience.
Work Location :
- Main Campus – College Station, TX.
About Department of Engineering Technology and Industrial Distribution
The Department of Engineering Technology and Industrial Distribution at Texas A&M University ranks among the top Engineering Technology and Industrial Distribution programs in the country, and is a part of the Top 10 ranked Texas A&M University College of Engineering. "Engineering Technology" is the profession in which knowledge of the applied mathematical and natural sciences gained by higher education, practical experience, and competence developed in a specific field is devoted to application of engineering principles and the implementation of technological advances for the benefit of humanity. "Industrial Distribution" applies mathematics, science, engineering technology, business, data processing, communications, quality, and Supply Chain Management to the wholesaling and distribution of technological products.
Texas A&M Engineering provides an outstanding benefits package including but not limited to :
Competitive health benefits.
Generous paid vacation, sick time, and holidays.
Vision, Dental, Life, and Long-Term Disability insurance options.
Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with 8% employer contribution.
Additional Voluntary Retirement Programs : Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
Flexible spending account options for medical and childcare expenses
Robust free training access through LinkedIn Learning plus professional development opportunities.
Tuition assistance : https : / / engineering.tamu.edu / information / esac / educational-assistance-programs.html
Wellness program release time offered to employees to promote work / life balance.
Helpful Applicant Information
Required Materials for Application :
Resume / CV
Three work references with their contact information; at least one reference should be from a supervisor / former supervisor.
Letter of interest
Compensation Philosophy :
Recruit and retain high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.
Offer total rewards, flexible benefits, professional development, performance recognition and work-life balance.
Ensure resources are readily available and utilized to attract and retain the highest quality researchers, faculty, and staff.
Employment Eligibility Verification
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and / or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity / Affirmative Action / Veterans / Disability Employer.
