Administrative Coordinator II

Job TitleAdministrative Coordinator II Agency Texas A&M University Health Science Center Department Rural And Community Health Institute Proposed Minimum SalaryCommensurate Job LocationCollege Station, Texas Job TypeStaff Job Description Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. Who we are As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery. What we want We are seeking a highly organized and proactive Administrative Coordinator II to manage our office operations and provide comprehensive administrative support to the Rural and Community Health Institute (RCHI). The ideal candidate will oversee daily office functions, act as the primary contact for visitors and clients, and ensure smooth office procedures. They will also support programmatic operations by compiling reports, managing data, and coordinating marketing efforts. Additionally, this role involves scheduling and coordinating meetings, events, and travel arrangements for leadership. Strong communication skills, attention to detail, and the ability to handle multiple tasks are essential for success in this position. What you need to know Salary: Compensation will be commensurate to the selected hire’s experience. Schedule/Location: Located in College Station, this position is onsite only with a typical schedule of Monday - Friday 8 a.m. to 5 p.m. This position may occasionally require work beyond normal office hours and/or work on weekends. Please note: This position is grant funded; future employment may be contingent upon future funding. What you need to do Apply! A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section. Required Education and Experience Bachelor's degree or equivalent combination of education and experience Three years of experience in office administration Preferred Qualifications Bachelor’s degree 5 years of office management experience Familiarity with Texas A&M operational policies and procedures Proficient in Texas A&M applications including Concur, AggieBuy, WorkDay, and Canopy Working knowledge of Microsoft 365 applications, including SharePoint and OneDrive Knowledge, Skills, and Abilities Working knowledge of Microsoft 365 applications, including SharePoint and OneDrive Experienced in developing presentations in Canva and PowerPoint Ability to effectively communicate both orally and in writing Excellent communication and presentation skills Strong interpersonal and organizational skills Ability to orally comprehend and express information and use inductive and deductive reasoning Ability to positively and professionally interact with clients, staff, and groups Ability to multitask and work cooperatively with others Responsibilities Office Administration: Serves as the onsite office manager and is responsible for the daily opening/closing of the office at 8am and 5pm. Acts as the primary point of contact for visitors, clients, building maintenance and parcel deliveries. Develops, updates, and monitors office procedures and ensures adherence to office protocols. Manages shared digital storage of files, business contacts, records. Responsible for office space, office supplies, mail and equipment and coordinates the maintenance of office equipment. Participates in meetings, webinars, etc. on A&M operational functions and disseminates related information to leadership. Prepares and takes minutes at meetings. Researches, interprets, compiles and responds to inquiries about TAMU rules, regulations, policies, and procedures. Conducts annual RCHI inventory. Attends meetings or committees on behalf of supervisor. Makes recommendations for process improvements and/or administrative changes. Develops and maintains knowledge and understanding of relevant state guidelines. Manages correspondence and communications for the office. Programmatic Support: Participates in the planning and execution of programmatic operations. Compiles organizational reports and/or presentations and collects and manages relevant programmatic information and data. Coordinates all marketing and promotional materials and resources, (e.g. website, social media) in conjunction with university and external marketing teams. Performs special analyses and project summaries as assigned. Performs other duties as assigned by leadership. Meeting, Events, Travel: Provides administrative support to the leadership, including, but not limited to, scheduling, and coordinating meetings and events. Manages appointments for the CEO/COO, and conducts correspondence as needed. Coordinates staff, leadership, and other departmental meetings, including seminars and special events and may provide on-site support. Coordinates travel arrangements and completes travel requests and expense reports for the CEO. Why Texas A&M University? We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.  Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 12-15 days of annual paid holidays Up to eight hours of paid sick leave and at least eight hours of paid vacation each month Automatic enrollment in the Teacher Retirement System of Texas Health and Wellness: Free exercise programs and release time Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more Educational release time and tuition assistance for completing a degree while a Texas A&M employee Living Well, a program at Texas A&M that has been built by employees, for employees Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 74,000 and nearly 14,000 faculty and staff. The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special. From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here! Equal Opportunity/Veterans/Disability Employer. If you need assistance in applying for this job, please contact (979) 845-5154. Useful Links: Benefit Programs Retirement Employee Discount Program Flexible Spending Accounts University Holidays Legal Statements New Employee Orientation Prospective Employees Safety and Security Notices Training and Development USERRA Nondiscrimination Notice