SRS Research Administrative Specialist II

Job Title

SRS Research Administrative Specialist II

Agency

Texas A&M University

Department

Sponsored Research Services

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

Sponsored Research Services (SRS) provides research administration services to The Texas A&M University System. We further the research goals of the university by delivering efficient and superior service to members of the Texas A&M System research community. Through our services, SRS teams work with several stakeholders to ensure the success of research projects. To learn more, visit https://vpr.tamu.edu/division-units/sponsored-research-services.

What We Do

• Monitor the “SRS Awards” email inbox – review and respond to all emails received within twenty-four hours.
• Create Maestro records and ensure that documents are sent to the appropriate contact.
• Review Agreement for details to update Maestro system accurately and efficiently.
• Review and complete fully executed Maestro tasks.
  
  
  

What We Want

• Thrives in a fast-paced environment
• Delivers exceptional customer service in a high-volume setting
• Has strong attention to detail and organizational skills
• Excels at multitasking and managing changing priorities
• Communicates confidently and effectively with team members and stakeholders
• Thinks independently and proactively solves problems
• Works well in a collaborative and customer-focused team
  
  
  

What You Need To Know

Compensation will be commensurate to the selected hire’s experience.

A cover letter and resume are strongly recommended.

SRS offices are located in College, Station, Texas. On-site, hybrid, and remote possibilities will be considered on a case-by-case basis.

Qualifications

Required Education and Experience

• Associates degree or equivalent combination of education and experience
• Two years organizational duties, record keeping, data entry within a business setting.
  
  
  

Required Knowledge, Skills, And Abilities

• Strong critical thinking and analytical capabilities with attention to detail and accuracy.
• Verbal and written communication, organizational, interpersonal, proofreading and time management skills.
• Ability to apply problem- solving skills to complex problems, prioritize and manage multiple projects and meet deadlines.
• Ability to work independently and with minimal supervision.
• Knowledge of word processing and spreadsheet software.
• Ability to work cooperatively with others.
  
  
  

Preferred Qualifications

• Bachelor’s degree in business administration or related field.
• Experience in sponsored research projects management and/or accounting.
• Experience within the A&M System or other university setting.
• Experience interpreting and monitoring compliance with federal regulations, including OMB Circulars and Code of Federal Regulations, as they pertain to sponsored research.
• Progressively responsible budgeting and/or project administration experience.
• Strong mathematical and comprehension skills. Advanced knowledge of Word, Excel and FAMIS, and/or Maestro.
• Ability to cultivate and maintain professional relationships with both internal and external customers.
  
  
  

Responsibilities

• Project Support- Serves s a resource for the post-award administrators to assist in determining solutions to issues associated with sponsored projects. Assists with the coordination of administrative and financial details with researchers, department heads, deans, and other university staff with an emphasis on post-award administration of sponsored projects. Works with project administrators to interpret and communicate award documents, sponsor regulations, federal, and state laws/regulations, System policies and member rules for/to researchers and departmental staff. Assists with contacting sponsors for revisions and approvals which may include budget revisions, compliance issues, change of Principal Investigator, time extensions, additional funds requests, etc. Works to document cost sharing requirements and provides oversight on sub-awards and project compliance with research expenditures.
• Financial Review, approval, and reporting- Assists the project administrator with researching regulations to provide financial and regulatory guidance on non- standard or complex issues to researchers, departments and administrative offices. Provides assistance with financial data, as requested, to researchers, departments, members, sponsors and auditors. Works with project administrator with project closeouts and audits.
  
  
  

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatically enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee
  
  
  

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.