Executive Director- Texas Auto Recyclers Association

Job Summary
The Executive Director of the Texas Auto Recyclers Association (TARA) plays a pivotal role in supporting the mission, operations, and strategic growth of the Association. This position is responsible for managing day-to-day administrative, financial, and marketing functions, overseeing communications with members and prospects, and organizing association events. The Executive Director is a dynamic, self-driven individual with a blend of technical, administrative, and interpersonal skills.

Responsibilities

• Financial & Administrative Management:
• Manage all accounting functions using QuickBooks Online, including:

Member Engagement & Communications:

• Maintain regular communications with members through email, phone calls, and mailed correspondence
• Follow up with past-due accounts and difficult-to-contact members
• Develop and execute membership marketing efforts, including:
• Creating, mailing, and emailing flyers to prospects
• Calling prospective members
• Maintaining member contact records

Event Planning & Trade Shows:

• Research, plan, and book appropriate facilities for the annual trade show
• Coordinate event logistics including scheduling, food, meetings, and social gatherings
• Design and distribute trade show marketing materials and flyers

· Develop and coordinate fund raisers during the year. For example, car shows at different locations or golf outings throughout the state.

Digital & Print Communications:

• Design and distribute newsletters, flyers, and PDFs for marketing and member updates
• Source and manage article submissions for newsletters
• Respond to email inquiries and execute marketing email campaigns

Website & Social Media Management:

• Maintain and update the TARA website using Webflow
• Manage and post to social media platforms, including:
• Facebook
• Instagram
• LinkedIn
• YouTube

Regulatory Monitoring:

• Monitor and share updates related to:
• TDLR (Texas Department of Licensing & Regulation)
• TXDMV (Texas Department of Motor Vehicles)
• NMVTIS (National Motor Vehicle Title Information System)
• TDLR Licensing Updates

Board & Organizational Support:

• Schedule board meetings, distribute agendas and notes
• Maintain records of all meetings and organizational updates

Qualifications:

• Proficient in QuickBooks Online and basic bookkeeping
• Strong knowledge of Webflow or ability to quickly learn web management tools
• Proficient in graphic design tools (Canva, Adobe, or similar) to create flyers and PDFs
• Excellent written and verbal communication skills
• Strong organizational and time-management skills
• Experience in event planning and coordination
• Familiarity with social media platforms and email marketing tools
• Ability to work independently and prioritize multiple responsibilities
• Understanding of or willingness to learn regulations affecting the auto recycling industry

Preferred:

• Previous experience in a non-profit or member-based organization
• Background in automotive, recycling, or related industries
• Working knowledge of compliance reporting and nonprofit tax forms
• Posting payments to appropriate accounts
• Creating and sending invoices to current members
• Mailing invoices and statements to past-due members
• Posting credit card payments and maintaining transaction reports
• Updating member notes and tracking email/statement communications
• Prepare and submit:
• Twice-yearly reports to the Texas Ethics Commission
• Annual 992 tax form for association compliance

Job Type: Full-time

Pay: From $45,000.00 per year

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Holidays
• Monday to Friday
• Weekends as needed

Ability to Commute:

• Waco, TX 76705 (Required)

Ability to Relocate:

• Waco, TX 76705: Relocate before starting work (Required)

Willingness to travel:

• 50% (Preferred)

Work Location: Hybrid remote in Waco, TX 76705

Salary : $45,000