Sourcing Analyst

Applications must be filed at https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00047676

Please note that this job posting can be closed without notice and earlier than the closing date indicated in the posting if a suitable candidate is found. We encourage applicants to submit and complete the application promptly.

Are you ready to grow, make a positive impact? If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!

Innovation, collaboration, and a commitment to excellence best describes the culture here at the Comptroller’s Office. We take pride in the work we do serving as Texas' accountant, tax collector, treasurer, and much more! The Comptroller’s office serves virtually every citizen in the state. As Texas’ chief tax collector, accountant, revenue estimator, treasurer and purchasing manager, the agency is responsible for writing the checks and keeping the books for the multi-billion-dollar business of state government.

Our agency workforce is as diverse as the people of Texas we serve. We value our employees and take very seriously our collective commitment to public service. Personal development opportunities are strongly encouraged through available workshops, teambuilding exercises, and on the job training. We offer flexible scheduling that helps employees maintain a healthy work-life balance.

About The Division

Join the Contract Administration & Procurement division as a Procurement and Contract Professional! Work involves overseeing and/or establishing program goals and objectives; planning, organizing, coordinating, and preparing specifications for purchasing goods and services. Researches, oversees, organizes, and manages the planning and execution of large and complex CPA procurements. Manages key projects and solicitations from initiation to contract award and execution. Includes managing schedules, deliverables, coordinating tasks and reporting to key stakeholders, management, and executive project sponsors.

Agency standard work hours are Monday through Friday from 8am to 5pm, 40 hours per week with occasional evening and weekend hours. Hours are subject to change based upon business need or division determination.

Qualifications

Education:

• Graduation from an accredited college or university with a bachelor’s degree.

Experience:

• Five years of experience establishing and cultivating relationships with awarded and prospective vendors.
• Five years of experience negotiating contract requirements, terms, and/or pricing structures.
• Five years of experience interpreting policies and procedures, to design programs, performing business process analysis, project management, procurement, contract administration, contract management, contract evaluation auditing, or monitoring of vendors.
• Five years of experience evaluating problems, developing alternative solutions, overseeing studies, designing programs or training to implement policies and procedures, preparing concise reports, and work with diverse project team structures.
• Five years of experience with methods of research, analysis, evaluations, development and execution of training curriculums, business processes, technical systems, or organizational development work.
• Five years of experience with project management, supply chain management, procurement, training, or contract management and monitoring.
• Five years of experience creating studies, plans, curriculums, policy and procedures, schedules, meeting, and/or work session facilitation.
• Five years of experience evaluating procurement and contract metrics and projecting industry trends to implement appropriate responses and contingency measures.

Preferred Experience:

• Graduation from an accredited college or university with a bachelor’s degree in Business, Public Administration, Supply Chain Management, Procurement, Computer Science, or Law.
• Experience managing complex workloads, working with large teams, and coordinating/directing teams.
• Experience planning, developing, drafting, managing, or overseeing contract instruments or solicitations.
• Experience working with complex programs, managing projects, high value contracts, or conducting procurements (especially Information Technology).
• In-depth knowledge of market and supplier trends
• Exceptional interpersonal skills
• Exceptional written and verbal communication skills
• One year of experience with a contract or procurement database.

Substitution:

• One additional year of experience performing interpreting policies and procedures, to design programs, performing business process analysis, project management, procurement, contract administration, contract management, contract evaluation auditing, or monitoring of vendors work may substitute for thirty semester hours of educational requirement with a maximum substitution of 120 semester hours (four years).
• Certification as a Certified Texas Contract Manager (CTCM) Contract Developer (CTCD) may substitute for up to one year of the required experience or thirty semester hours (one year) of the required education but may not substitute for both experience and education.

Licenses and Certifications

• Preferred Certifications: Certified Texas Contract Developer (CTCD), Certified Texas Contract Manager (CTCM), Project Management Professional (PMP).

Summary Of Physical Requirements

Employees are required to use their personal mobile phones as a part of 2 factor/multi factor authentication for accessing CPA systems securely. You will also receive critical/emergency calls/texts on your cell phone to ensure immediate communication.

The physical demands described here are represented of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position requires the incumbent to primarily perform sedentary office work, however, mobility (standing and walking) is routinely required to carry out some duties. It requires moderate computer, telephone, and client/customer contact. The job also requires normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. It requires the stamina to maintain attention to detail despite interruptions. Marginal or corrected visual and auditory abilities are needed for reading printed materials and computer screens and communicating with internal and external customers.

In this role you will:

• Conduct thorough research on market trends, supply chain risks, and cost factors.
• Analyze market conditions, assess supply sources, and recommend effective sourcing strategies.
• Identify potential vendors and assess their suitability based on the agency's requirements and objectives.
• Gather and analyze supplier data to aid in decision-making and monitor supplier performance metrics.
• Collaborate with procurement teams to develop sourcing strategies aligned with the agency’s goals.
• Mitigate risks by predicting future industry trends.
• Assists business areas with studying and analyzing, business processes and division needs.
• Advises division management and customers by identifying and clarifying priorities and defining scope, purpose, objectives, time frames, and resource requirements.
• Researches and evaluates systems, policies, procedures, and operations.
• Documents research to create studies, specifications, statements of work, schedules, and/or project plans as needed.
• Identify areas for improvement within the procurement and contract management process and recommend solutions for efficiency and cost-effectiveness.
• Coordinates and facilitates information gathering for divisions including setting up, leading, and facilitating meetings.
• Assists with contract negotiations for awarded contracts.
• Reviews comprehensive technical records and reports that present and interpret data and identifies alternatives.
• Makes and writes justifications and recommendations.
• Creates meeting notes, business process diagrams and reports as needed.
• Prepare reports, dashboards, and presentations for internal stakeholders to highlight sourcing strategies, risks, and savings opportunities.
• Performs other related duties as assigned.

MILITARY PREFERENCE

To receive MILITARY PREFERENCE, you are required to provide proof by attaching the necessary documentation to this job application.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

Click on the occupational category for the position.

Additional MOS can be found at the State Auditor’s Office, Military Crosswalk Guide .

An applicant must be eligible to work in the United States to be hired at the Comptroller’s office and must remain eligible, without sponsorship or any assurance of financial or other assistance from this agency, during the term of their employment .