Finance Coordinator

Description

I. Purpose & Summary of Position:

The Finance Coordinator is a vital member of the Finance team. This position requires excellent organizational and communication skills. The Finance Coordinator provides key accounting support to the Finance Team with emphasis on financial data entry, filing support documentation, compiling grant reports supporting documentation, credit card processing and payroll processing. This position also assists with accounts payable processing and other finance related functions. The Finance Coordinator can work independently and envision ways to provide efficiency in the tasks assigned.

II. Priority Functions / Responsibilities
A. Administrative and Clerical – 40%
• Perform administrative tasks and other duties as needed.
• Maintain vendor files: Collect and file necessary documents such as W-9s, contracts, and procurement bids as needed.
• Respond to inquiries regarding vendor invoices.
B. Accounts Payable – 15%
• Reconcile monthly credit card statements and related journal entries.
• Reconcile bank accounts
• Process ACH Disbursements on a weekly basis
• Reconcile Vendor liability and Payroll Liability accounts monthly.
C. Payroll - 25%
• Tracking missing or incomplete timesheets of employees and ensuring data is accurate within the timekeeping system by notifying employee’s supervisor.
• Data entry of payroll adjusting entries to ensure allocations of time are correctly recorded in the accounting software
• Payroll reconciliation of 3rd party payroll vendors to ensure all payroll payables are correctly reflected in General Ledger and timely payments are made.
• Serves as a back-up for payroll processing.
D. Grant/Funder Contract Management- 20%
Monitor project progress by tracking activity; resolving problems; preparing progress reports; and recommending actions.
• Work effectively with end users, IT and cross-functional teams.
• Manage grant supporting documentation and ensure grant files are complete and up to date.
• Maintain the grant due date calendars to assist in ensuring all grant reports are submitted on time.
• Enter and prepare monthly budget to actual reports on Travel and Consultants to Program Director.
• Stay familiar with grant regulations and conditions on funded awards and contracts.
• Grant billing assistance as needed.

Hourly Salary Range: $24.48 - $26.45

Qualifications

III. Minimum Knowledge, Skills, and Abilities Required:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Texas residency required. This role is an in-office position and is not eligible for a hybrid or remote work.
• Minimum of one year of progressively responsible experience in accounts payable/ accounting/grant fiscal reporting/payroll.
• High level of accuracy and excellent attention to detail.
• Dedicated, energetic, detail oriented and ability to thrive in a dynamic environment.
• Demonstrated ability to multi-task and work under tight and/or changing timelines; disciplined time management skills to coordinate and prioritize own and others’ activities, evaluate progress and provide feedback; and to reallocate resources to complete activities within set deadlines.
• Self-starter, able to work independently; enjoys creating and implementing new initiatives.
• Excellent writing/editing and verbal communication skills.
• Excellent skills in creating, managing and editing spreadsheets.

IV. Working Conditions and Environment/Physical Demands:
Ability to communicate and converse in English. Occasional local travel. Ability to frequently tolerate prolonged stationary positions and frequently move about an office space. Ability to engage in occasional contact with diverse internal groups. Must possess emotional and physical stamina to deal with a variety of high-pressure situations, such as: responding to complaints, handling difficult internal and external interactions, and effectively working long and, at times, non-traditional hours.

The above statements are intended to describe the general nature and minimum level of work being performed. They are not intended to be construed as exhaustive of all duties, responsibilities and skills required for the position. The employee will be required to perform any other job-related duties as required by the job objectives, the CEO and mission and philosophy of TCFV.

Salary : $24 - $26