CLE Coordinator

Position: CLE Coordinator

Location: 6808 Hill Meadow Dr., Austin, TX 78736

Status: Non Exempt

Supervised by: Chief Executive Officer

Job Summary: Provides assistance in all aspects of seminar/event planning.

Primary Responsibilities:

1. 1. Serves as point of contact for speakers/boards for travel needs and presentation materials including power points and papers and all correspondence to speakers including confirmation and thank you letters to speakers

2. Collects papers both in hard/electronic copy to produce seminar book, USB, work with communication department for artwork and marketing/brochures

3. Assists with registration forms and agenda preparation

4. Assists with BEO’s and AV arrangements for venues

5. Places speaker power points on seminar laptop and reviews each is presentation is running properly prior to seminar, collects onsite papers and distribute after event

6. Attends selected seminars and assists with all on-site needs and registration, to include a/v, sale of publications, merchandising & membership;

7. , publication/merchandise and counts money with second staff member from seminar on site

8. Ensures balances for registrants, exhibitors and other seminar related items are invoiced monthly

9. Ensures copies of sign-sheets, evaluations and 30-day reports are sent to the court of criminals appeals timely

10. Sets up meeting and pricing in iMIS and other seminar related information into database for each event, online meetings, applies for cle credit

11. Pack and review packing for each seminar using pre and post seminar checklist including av and double checks all items are returned after each seminar, working with seminar clerks

12. Communicates and works closely with the Chief Executive Officer to be up to date with all seminar related activities

13. Create seminar app with materials, speaker bios, and evaluation

14. Prepare training presentations and provide training as needed

15. Meet with hotel contact on upcoming seminar, and seminar needs

16. Assists with preparing administrative reports to send to the CEO, and Course Directors

17. Performs other related duties as assigned;

18. 40% travel is required for this position.

Qualifications

Abilities:

Dynamic and ability to communicate and interact effectively with membership while exercising tact and discretion/maintain confidentiality.

Required: One year of association office experience with emphasis on meetings and events, hotel/conference room set-up, and food and beverage negotiations. Ability to exercise tact and discretion. Extensive knowledge of computer applications to include Microsoft Outlook, Word, Excel, Word Perfect 9, Association/Database software.

Education: Bachelor’s degree or educational equivalent, prefer some upper level education courses.

Job Type: Full-time

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Required)

Experience:

• Office: 1 year (Preferred)
• Customer service: 1 year (Preferred)

Work Location: In person

Salary : $40,000 - $45,000