What are the responsibilities and job description for the DPS - FIN - Finance Staff Services Officer - 1552 position at TEXAS DEPARTMENT OF PUBLIC SAFETY?
PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.
SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. In order to complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile. Go to CAPPS Recruit to Sign In https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en
GENERAL DESCRIPTION: Perform complex (journey-level) staff services work within the Finance Division related to division personnel administration, CAPPS HRIS and CAPPS Recruit (ATS) entries, contacting applicants, coordinating external job board postings; timekeeping, inventory, and division purchasing. May provide guidance to others. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.
The following Military Occupational Specialty codes are generally applicable to this position.
https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_ProgramManagement.pdf
Applicants must fully complete the summary of experience to determine if minimum qualifications are met.
ESSENTIAL DUTIES / RESPONSIBILITIES:
1. Assist in the planning, coordination, and execution of the division’s personnel administration processes. Complete entries into the Human Resources Information System (HRIS) while verifying compliance with agency policy and statutes, including pay actions, position data maintenance, and timekeeping.
2. Review and further screen applications received from HR for qualifications and assist hiring managers with the interview and onboarding procedures.
3. Assist with new hires, transfers, and separations of division personnel, including adding, modifying, and terminating access to systems and physical locations.
4. Develop, maintain, and utilize a constantly expanding base of relevant knowledge to recognize and identify inconsistencies, discrepancies, omissions, and related subtle errors to ensure accuracy and completeness in processes, assigned tasks, or projects.
5. Serve as a liaison between Finance and Human Resources/Benefits.
6. Assist in the planning, development, implementation, analysis, communication, and documentation of divisional operational programs within the division, agency, and the public.
7. Process purchase orders, coordinate, and monitor expenditures, and maintain inventory.
8. Prepare and track all procurement requests in accordance with all state and agency requirements.
9. Assist in the development of division policy and procedures and make recommendations to the appropriate management for further evaluation and determination.
10. Conduct or coordinate training on process, policy, and procedure of assigned program areas of responsibility. May serve as a Human Resources training administrator for the Division.
11. May perform facilities management functions such as submitting work order requests, completing facilities reports, and monitoring the entry and security systems.
12. May perform records management work such as maintaining, coordinating, and implementing the approved records retention schedule and reporting.
13. Act as a Notary Public for Finance and other divisions as needed.
14. Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies.
15. Perform other duties as assigned.
GENERAL QUALIFICATIONS and REQUIREMENTS:
Education – Graduation from a standard senior high school or equivalent is required. Graduation from an accredited four-year college or university with major coursework in public or business administration, or a directly related field is preferred.
Experience – Minimum of four (4) years’ work experience in business administration, personnel administration, or office administration preparation work.
Substitution Note: Additional work experience of the type described, or other related education may be substituted for one another on a year-for-year basis.
Licensure and/or Certification – If driving is required, must possess a valid driver license from state of residence.
Regulatory knowledge – Working knowledge of, or the ability to rapidly assimilate information related to TXDPS, State and Federal regulations, legislation, guidelines, policies and procedures.
Technology – Proficiency with Microsoft Office and appropriate levels of proficiency with utilized software and systems (e.g. CAPPS, SharePoint) and be able to learn new software/systems.
Interpersonal Skills – Must demonstrate an ability to exercise poise, tact, diplomacy, and an ability to establish and maintain positive, working/professional relationships with internal/external customers. Must demonstrate DPS’ core values: Integrity, Excellence, Accountability, and Teamwork.
Organizational and Prioritization Skills – Must be organized, flexible, and able to effectively prioritize in a multi-demand and constantly changing environment; able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness, or professionalism.
Presentation/Communication Skills – Must be able to construct and deliver clear, concise, and professional presentations and/or communications to a variety of audiences and/or individuals.
Research and Comprehension – Must demonstrate ability to quickly and efficiently access relevant information and be able to utilize and/or present research and conclusions in a clear and concise manner.
Analytical Reasoning/Attention to Detail – Must demonstrate an ability to examine data/information, discern variations/similarities, and be able identify trends, relationships, and causal factors, as well as grasp issues, draw accurate conclusions, and solve problems.
Confidentiality and Protected Information – Must demonstrate an ability to responsibly handle sensitive and confidential information and situations and adhere to applicable laws/statutes/policies related to access, maintenance and dissemination of information.
Safety – Must be able to always work in safe manner, avoiding shortcuts that have potential adverse results/risks, and must be able to comply with safety standards and best practices.
Remote/Telecommuting work – This position may have the ability to telecommute based on the needs of the agency. Some in-office work is required.
PHYSICAL and/or ENVIRONMENTAL DEMANDS:
The physical and environmental demands described here are representative of those encountered and/or necessary for the employee to successfully perform the essential functions of this job; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Environment: Office/Indoors;
- Ambulatory skills, e.g. stand, walk, sit, sit, reach, balance, kneel, crouch;
- Hand-eye coordination and arm/hand/finger dexterity;
- Ability to speak, hear, and exercise visual acuity;
- Ability to transfer weights of up to twenty (20) pounds anticipated for this position;
- Driving requirements: None.
