What are the responsibilities and job description for the DPS - FIN - Team Lead, Accounts Payable - 1018 position at TEXAS DEPARTMENT OF PUBLIC SAFETY?
PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.
SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. In order to complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile. Go to CAPPS Recruit to Sign In https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en
GENERAL DESCRIPTION: Performs complex (journey-level) accounting work. Work involves shifting personnel to meet workloads, resolving problems and customer conflicts, technical assistance, planning and conducting training. May specialize in some phase of accounting work such as federal funds accounting, property and equipment control, cost, payroll, budgeting, or bond servicing. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.
The following Military Occupational Specialty codes are generally applicable to this position.
https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AccountingAuditingandFinance.pdf
Applicants must fully complete the summary of experience to determine if minimum qualifications are met.
ESSENTIAL DUTIES / RESPONSIBILITIES:
1. Assist supervisor in carrying out daily operations; monitor workloads and shift personnel to meet workload demands resolves problems and customer complaints; provide input to supervisor regarding staff productivity, training needs, and other issues; assist with interview boards and promotional boards; authorize short term periods of leave.
2. Provide technical assistant on transactions; spot check transactions for conformance with policy and procedures; review daily production and error reports; initiate action to resolve errors.
3. Perform detailed review and processing of various types of invoices. Review and verify accuracy of invoice data, vendor information, and supporting documentation.
4. Research, resolve, and edit any past due amounts, fees, fines, and/or taxes.
5. Contact individuals, vendors, or employees to clarify or obtain needed information, documentation, or approvals, and to coordinate credits.
6. Code appropriate data for entry into the automated accounting system to generate payment vouchers, charging appropriate accounts, PCA’s and speed charts.
7. Monitor and/or expedite transactions awaiting additional information, documentation, or approval; document budgetary responsibility for accrued interest due to processing delays.
8. Prioritize work to comply with legislative provisions of the Prompt Payment Act and avoid the accrual of interest charges.
9. Respond to inquiries from vendors and employees regarding receipt, processing stages, and warrant issuance for all assigned transactions. May query automated system to determine status.
10. Maintain and disseminate current information on legislative and accounting changes in budget, PCA, and State Comptroller accounts. Process budget appropriation changes.
11. Plan and conduct internal individual and staff training. Assist supervisor in planning, scheduling, preparation of training presentation and/or handout material, and conduct external training.
12. Assist supervisor in preparation, support, and execution phases of internal audits. Coordinate the preparation of records identified for audit and assist supervisor in responding to questions.
13. Perform payroll distribution for employees. Sort documents by indexes, initiate document and warrant pulls; make exception changes in distribution; schedule and coordinate mail outs with mailroom.
14. May assist with reconciliation of vendor statements and expenditure reports, providing an analysis of discrepancies, preparation of ad hoc reports.
15. Assist other teams such as Travel, Accounts Payable, P-Card, Ghost Card, Voyager, Mutual and Special Projects as required.
16. Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies.
17. Perform other duties as assigned.
GENERAL QUALIFICATIONS and REQUIREMENTS:
Education – Graduation from standard senior high school or equivalent is required. Graduation from an accredited four-year college or university with a major in Accounting or a related field is preferred.
Experience – Minimum of three (3) years’ progressively responsible work experience maintaining accounting records and processing accounts payable.
Substitution: Additional experience of the type described may be substituted for the education requirement on a year-for-year basis.
Licensure and/or Certification – If driving is required, must possess a valid driver license from state of residence.
Regulatory knowledge – Working knowledge of, or the ability to rapidly assimilate information related to TXDPS, State and Federal regulations, legislation, guidelines, policies and procedures. Working knowledge of generally accepted accounting principles and procedures affecting the maintenance of accounting records and automated accounting systems. Knowledge of automated systems utilized by the Finance Department and its interactions with other state agencies; of processes from origination of purchase and other disbursements through completion.
Leadership skills – Knowledge of management and supervisory methods and principles, performance and productivity standards, and fiscal/budget management. Able to develop plans, policies, and procedures for efficient workflow and overall effectiveness. Must exhibit integrity; provide clear direction to subordinates; promote teamwork and be able to motivate others to accomplish goals.
Technology – Proficiency with Microsoft Office and appropriate levels of proficiency with utilized software and systems (e.g. CAPPS, SharePoint) and be able to learn new software/systems.
Interpersonal Skills – Must demonstrate an ability to exercise poise, tact, diplomacy and an ability to establish and maintain positive, working/professional relationships with internal/external customers.
Organizational and Prioritization Skills – Must be organized, flexible, and able to effectively prioritize in a multi-demand and constantly changing environment; able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness or professionalism.
Presentation/Communication Skills – Must be able to construct and deliver clear, concise, and professional presentations to a variety of audiences and/or individuals.
Research and Comprehension – Must demonstrate ability to quickly and efficiently access relevant information, and be able to utilize and/or present research and conclusions in a clear and concise manner.
Analytical Reasoning/Attention to Detail – Must demonstrate an ability to examine data/information, discern variations/similarities, and be able identify trends, relationships and causal factors, as well as grasp issues, draw accurate conclusions, and solve problems.
Confidentiality and Protected Information – Must demonstrate an ability to responsibly handle sensitive and confidential information and situations and adhere to applicable laws/statutes/policies related to access, maintenance and dissemination of information.
Schedule, Remote/Telecommuting work and/or Travel – Availability for after-hours and weekend work is required. Telecommuting up to 2 days per week.
PHYSICAL and/or ENVIRONMENTAL DEMANDS:
The physical and environmental demands described here are representative of those encountered and/or necessary for the employee to successfully perform the essential functions of this job; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Environment: Office;
- Ambulatory skills, e.g. stand, walk, sit, stoop, kneel, crouch;
- Hand-eye coordination and arm/hand/finger dexterity;
- Ability to speak, hear, and exercise visual acuity;
- Ability to transfer weights of twenty (20) pounds anticipated for this position;
- Driving requirements: None.
State of Texas Benefits and Retirement Information: https://www.ers.texas.gov/
A DPS employee who is selected for a position in the same salary group and state title as their current position will be transferred with no salary change.
A DPS employee who is selected for a position in their current salary group with a new state title may receive an increase of no more than 3.4% over their current salary regardless of posted salary.
Salary is contingent upon qualifications and is subject to salary administration and budgetary restrictions.
DUE TO THE HIGH VOLUME OF APPLICATIONS, WE DO NOT ACCEPT TELEPHONE CALLS. ONLY CANDIDATES SELECTED FOR INTERVIEW WILL BE CONTACTED.
State of Texas retirees may be rehired for full-time, non-commissioned positions only under very specific circumstances.
