Facility Paymaster

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Brief Job Description:

Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence.

The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers

If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!

Under the direction of the Financial Officer, performs routine or entry-level accounting work to ensure the accurate and timely processing of payroll adjustments and salary overpayment recoupments for State Supported Living Center employees. Coordinates with various units within the agency and external to the agency to resolve any discrepancies identified. Coordinates with supervisory personnel to identify salary overpayments and initiate the process for the collection and return of funds to the State Treasury. Work involves preparing and/or overseeing the preparation of financial analyses and reports. Communicates with Department employees and supervisory personnel concerning various payroll related issues. Work is performed under general direction with moderate latitude for the use of initiative and independent judgement within the limits of applicable state and federal laws, rules, regulations, policies and procedures.

Essential Job Functions (EJFs):

Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.

Communicates and interacts with department employees regarding internal payroll policy matters (as directed by Agency Paymaster), payroll warrant distribution and related information, and resolves inquiries from individual employees regarding their specific payroll warrant, direct deposit information, overpayment of underpayment situations.

Monitors and ensures the return of over-paid payroll funds for terminated employees. Coordinates with Agency Paymaster in initiating pay-back procedures and tracking the return of funds.

Researches and resolves payroll errors, conducts system research, reconciles, and performs systems maintenance.

Performs all other duties as may be assigned.

Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Knowledge, Skills and Abilities (KSAs):

Knowledge of accounting or bookkeeping procedures.

Knowledge of capabilities and limitations of computerized accounting systems, and applicable laws governing maintenance of state accounting and payroll records.

Knowledge of the agency's financial program, governmental accounting policies and procedures, and laws and regulations pertaining to fiscal operations.

Working knowledge or ability to rapidly assimilate that level of knowledge, of payroll processing as practiced by state government agencies in order to coordinate the resolution of problems as they occur.

Skill in oral and written communication.

Skill in applying computer technology to general accounting activities.

Skill in the use of standard office equipment including computer terminals and personal computers using both spread sheet and word processing software packages.

Ability to communicate and interact effectively with department employees and staff.

Ability to interact effectively with peers and managers at various levels within the department.

Ability to plan and organize work.

Ability to comprehend computer print outs of payroll and related accounting data and rapidly audit such data and to assure its accuracy and completeness.

Ability to perform effective examination and processing of detailed data for long periods of time (two to four hours).

Ability to prepare concise and orderly reports.

Ability to perform assigned work independently with minimum of supervision. Ability to analyze problems, identify causative factors and apply actions to effectively resolve current problems and prevent recurrences of problem conditions.

Registrations, Licensure Requirements or Certifications:

None

Initial Screening Criteria:

Experience in accounting and financial operations.

Graduation from a standard senior high school supplemented by college coursework in accounting is generally preferred.

Additional Information:

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS List of Excluded Individuals/Entities (LEIE).

Males between the ages of 18 – 25 must be registered with the Selective Service.

All State Supported Living Center Employees are subject to Random Drug Testing.

Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Must be willing to work weekends and holidays.

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form