Regional Accountant

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Functional Title : Regional Accountant

Job Title : Accountant II

Agency : Health & Human Services Comm

Department : Region 3 Administration

Posting Number : 574

Closing Date : 03 / 02 / 2025

Posting Audience : Internal and External

Occupational Category : Business and Financial Operations

Salary Group : TEXAS-B-16

Salary Range : $3,409.83 - $4,252.00

Shift : Day

Additional Shift : Telework : Part-Time

Travel : Up to 5%

Regular / Temporary : Regular

Full Time / Part Time : Full time

FLSA Exempt / Non-Exempt : Nonexempt

Facility Location :

Job Location City : GRAND PRAIRIE

Job Location Address : 801 S STATE HIGHWAY 161

Other Locations : MOS Codes :

3402,3404,3408,3451,8844,310X,36A,36B,651X,65FX,65WX,6F0X1,70C,751X,89A,FIN10,LS,LSS,PS,F&S

Brief Job Description :

The Regional Accountant performs advanced level accounting and analysis work applying accepted HHSC policies and procedures for the preparation and maintenance of accounting records. Performs technical and detail work to process purchase vouchers for goods and services, utilizing Centralized Accounting and Payroll / Personnel System (CAPPS) Financials. Reconciles and verifies invoices, contracts, and requisition forms against purchase vouchers to ensure proper coding and documentation for accuracy of payments and auditing purposes. Monitors and analyzes expenses for Regional Administrative Contracts to ensure that expenses don't exceed contracted limits. Maintains automated Financial Management Workbook to track regional cost pool and program overhead expenditures to support reporting requirements and to develop budget projections. Receives and responds to inquiries from staff and vendors in reference to Accounts Payable and Financial Services Operations. Initiates process to obtain new vendor TIN numbers. Retrieves and compiles information using CAPPS Financials, Excel and accounting skills to develop and prepare statistical and financial reports to summarize financial transactions which impact the regional budget. Follows up with field staff and Business Services staff to verify completion and received dates on services and products received. Serves as Super User or back up Super User in the purchasing requisition process.

Essential Job Functions (EJFs) :

Receives invoices and prepares purchase vouchers for the payment of goods and services utilizing CAPPS Financials. Ensures that there is a valid purchase order for encumbered purchases and a valid contract for leases, janitorial and other contracted services, before processing payment. Ensures the timely payment of invoices to avoid the assessments of interest payments, including coordinating and follow up with Business Services to obtain the appropriate CAPPS receiving reports and verification that services were received. Monitors the contract purchase orders to ensure that the expense amount does not exceed the contracted amount. Runs the Voucher Aging Report. Follows up with vendors to request invoices for outstanding accounts payable. Resolves payment discrepancies, answers inquiries from staff, vendors, and central office. (50%)

Serve as Super User or backup Super User in the purchasing process which includes the tracking of requisitions. Receives Regional Administrative Services (RAS) wizard and reviews for appropriate department ID, origin code, and bill to codes. Enters the RAS wizard in CAPPS Financials following the requisitions entry process. Logs the requisitions number as required. Communicates and follows up with Procurement and Contracting Services to ensure that purchase order numbers are assigned and that purchase order is correct and complete. (15%)

May assist in the management of the cost pool office supply ordering system, to include review of the approved cost pool office supply list and update based on information in the TXSmartBuy purchasing system. (15%)

Compiles and analyzes information and expenses data to develop and prepare financial and statistical reports that are used by the Regional Financial Services Manager to monitor the regional budget expenditures and to make budget projections. Assists in the maintenance of the regional workbook for regional cost pool. (15%)

Processes accounts receivable by receiving checks from vendors and providers and preparing receipt for credit to appropriate dept. ID and budget period. (5%)

Attends work on a regular and predictable schedule in accordance with agency leave policy.

Knowledge, Skills and Abilities (KSAs) :

Knowledge of :

• Payment policies and procedures.
• Procurement policies and procedures.
• Advanced accounting principles and practices.
• Automated financial systems such as : CAPPS financials and USAS.

Skill in :

Ability to :

Registrations, Licensure Requirements or Certifications :

Valid Class C Driver's License.

Initial Screening Criteria :

Experience performing accounting, auditing, budgeting or related financial or accounting work.

Experience in accounts payable, accounts receivable, general journal.

Experience in gathering and analyzing data and producing statistical or financial reports.

Experience in computer usage including Microsoft Office.

Experience using automated accounting or financial systems such as CAPPS, USAS or equivalent.

Ability to communicate effectively in writing as demonstrated in the application.

Additional Information :

Ability to assist with emergency / disaster situations throughout the state, which may include overnight stays.

Please note that while the posted salary range for this position is $3,409.83 to $5,094.17, only former and current Health and Human Services Commission employees will be offered a salary above $3,409.83. Current employees promoting into this position will be offered a salary that meets Human Resources salary guidelines for promoting employees. Former employees may be offered a salary above $3,409.83 if they have recent, comparable experience. Recent experience includes experience within one year prior to the application closing date. Applicants who are not current or former Health and Human Services Commission employees will be offered a salary of $3,409.83.

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

Active Duty, Military, Reservists, Guardsmen, and Veterans :

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations :

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility :

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Salary : $3,410