Project Manager IV - PMO

Date: Jan 16, 2025

Location:

AUSTIN, TX

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Functional Title: Project Manager IV - PMO

Job Title: Project Manager IV

Agency: Health & Human Services Comm

Department: Purchasing - Consolidated 2

Posting Number: 1626

Closing Date: 06/18/2025

Posting Audience: Internal and External

Occupational Category: Business and Financial Operations

Salary Group: TEXAS-B-26

Salary Range: $6,377.50 - $9,166.66

Shift: Day

Additional Shift: Days (First)

Telework

Travel:

Regular/Temporary: Regular

Full Time/Part Time: Full time

FLSA Exempt/Non-Exempt: Exempt

Facility Location:

Job Location City: AUSTIN

Job Location Address: 1100 W 49TH ST (DHSB)

Other Locations:

MOS Codes

8060,8848,32EXC,3D0X4,612X,63AX,641X,712X,8K000,CE,EA

Brief Job Description

The Project Management IV position is a senior-level role within the Project Management Office (PMO), part of the Procurement and Contracting Services (PCS) department. This position reports directly to the PMO Director. The Project Manager IV performs advanced project management duties, overseeing the initiation, planning, execution, and monitoring of diverse projects across various stages of the project lifecycle. The role requires regular communication with stakeholders, management, and other key parties. May direct, assign, and evaluate the work of project staff. The selected candidate will operate under limited supervision, utilizing significant initiative and independent judgement.

Essential Job Functions (EJFs)

• Project Leadership and Expertise (30%)
• Leads all phases of project management, adhering to accepted project management methodologies, as initiating, planning, executing, controlling, and closing projects.
• Defines and manages scope, customer expectations, and project deliverables, including work breakdown structures, schedules, and resource plans.
• Develops project plans, communication strategies, and metrics reporting, while addressing risks and issues through mitigation activities.
• Manage multiple projects concurrently.
• Ensures quality control, manages change processes, and facilitates lessons learned for archival purposes.
• Project Monitoring and Completion (20%)
• Tracks project progress, ensuring timely and high-quality outcomes aligned with objectives.
• Prepares and disseminates detailed updates and status reports.
• Builds and maintains strong relationships with stakeholders.
• Stakeholder Engagement and Consultation (20%)
• Advises and negotiates with PCS customers to align project activities with objectives.
• Provides leadership to PCS internal teams to enhance coordination and efficiency.
• Maintains awareness of related PCS projects and allocates shared resources effectively.
• Special Projects and Continuous Improvement (15%)
• Executes special projects with a focus on operational efficiency and process improvement.
• Contributes to quality management initiatives to enhance business processes.
• Collaboration and Strategy Development (10%)
• Works with PCS procurement and business operations teams to develop strategies for improving operational efficiency.
• Demonstrates adaptability in dynamic project environments.
• Other duties as assigned (5%)
  
  

Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

Knowledge, Skills And Abilities (KSAs)

• Strong project management skills, including facilitating, and organizing project activities.
• Ability to manage multiple and competing priorities; manage multiple tasks and issues simultaneously shifting deadlines while maintaining focus and adaptability while ensuring deadlines are met.
• Exceptional communication skills, with the ability to lead meetings and collaborate with diverse stakeholders.
• Strong critical thinking skills with the ability to evaluate alternatives and implement effective solutions.
• Ability to prepare clear, concise reports and deliver presentations.
• Experience working in SharePoint.
• Proficiency working with Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook, OneDrive, and Teams.
• Ability to work effectively as part of a team and to establish and maintain professional and productive working relationships.
• Ability to manage multiple and competing priorities; manage multiple tasks and issues simultaneously, and ability to manage shifting priorities, ensuring deadlines are met.
• Effective communication skills and the ability to effectively communicate with customers both orally and in writing.
• Ability to identify problems, evaluate alternatives, and implement effective solutions.
• Ability to logically assemble and evaluate information.
  
  

Registrations, Licensure Requirements Or Certifications

Certified Texas Contract Developer (CTCD) - (formerly Certified Texas Procurement Manager) certification must be obtained within 6 months of hire.

Initial Screening Criteria

A minimum of five years of cumulative experience in project management.

Graduation from an accredited four-year college or university. Experience and education may be substituted for one another.

Preferred Qualifications: Texas State Government project management experience, procurement experience, and/or, contract management experience.

Certified Texas Contract Manager (CTCM), Lean Six Sigma green belt, or Project Management Professional (PMP) preferred, but not required.

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Active Duty, Military, Reservists, Guardsmen, And Veterans

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks And Work Eligibility

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

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