THC - Accounts Payable Specialist (Accountant IV) 25-58

OBJECTIVE: Under the primary direction of the Accounting Team Lead, this position performs complex accounting and financial analysis work. Work involves providing technical assistance in the examination, review, and analysis of accounting records; preparing and/or overseeing the preparation of financial analyses and reports; establishing, maintaining, and/or overseeing accounting systems, procedures, and controls; and preparing and/or overseeing the preparation of agency reports. Work under general supervision with moderate latitude for the use of initiative and independent judgment.

ESSENTIAL DUTIES:

• Perform Accounts Payable and Accounts Receivable functions.
• Process Expenditure Transfer Vouchers (ETVs), Interagency Transfer Vouchers (ITVs), Cancellations, Reversals, and Re-Issue Vouchers.
• Process vouchers for invoices and monthly bills and enter in the CAPPS system for payment.
• Process Pro-card vouchers for credit card statements and enter in the CAPPS.
• Audit accounting and financial documents for accuracy and compliance with THC policies and procedures and state and federal statutes.
• Review and determine appropriate account information to code accounting documents, including but not limited to vouchers, invoices, travel vouchers, and other financial documents.
• Review and verify payee information in the Texas Identification Number System (TINS).
• Work with program areas and historic sites to get necessary approvals.
• Research and reconcile discrepancies in accounts and work with vendors on billing inquiries and resolve billing discrepancies.
• Serve as a resource for department staff and provide technical assistance on accounting matters related to voucher processing and tracking.
• Keep staff informed of process or policy changes and ensure everyone understands and complies.
• Use a variety of software applications, including CAPPS, USAS, Excel, Asana, and Word.
• Assist division staff with standard administrative duties, to include processing mail, bank deposits and invoice distribution.
• Serve as the backup to other Accounts Payable staff.
• Work on assigned projects and assignments as needed.
• Adhere to an established work schedule with regular attendance.
• Follow all THC safety guidelines/procedures and ethics requirements.
  
  

NON-ESSENTIAL DUTIES:

• Perform other duties as assigned.
  
  

Qualifications

QUALIFICATIONS/REQUIREMENTS (The application must specifically state how each of the following qualifications are met):

• Graduation from an accredited four-year college or university (one year of work experience related to the essential duties may substitute for one year of college);
• Minimum three years’ work experience in accounts payable, accounts received, or revenue collection;
• Work experience performing data entry, data processing, and bookkeeping;
• Valid Texas driver’s license, acceptable driving record, and ability to drive a state vehicle; and
• May travel up to 10% of the work period.
  
  

PREFER:

• Graduation from an accredited four-year college or university with a degree in accounting, business, or closely related field;
• Work experience using Centralized Accounting and Payroll/Personnel System (CAPPS), Uniform Statewide Accounting System (USAS), or other accounting software.
  
  

KNOWLEDGE, SKILLS AND ABILITIES:

• Effective verbal and written communication, human relations, and organizational skills;
• Knowledge of fiscal programs; of governmental accounting; of budget control methods, policies, and procedures; and of laws and regulations pertaining to financial operations;
• Knowledge of office practices and administrative procedures;
• Skill in providing customer service excellence to both internal and external customers;
• Skill in operating a personal computer with word processing, database, and spreadsheet software;
• Ability to research, analyze, and solve data entry problems;
• Ability to work in a setting requiring self-motivation/cooperative decision-making and to work effectively with a diverse group of people;
• Ability to multi-task in a fast-paced environment;
• Ability to interpret rules, regulations, policies and procedures;
• Ability to work effectively under pressure and meet strict deadlines while maintaining extreme attention to detail;
• Ability to adapt successfully and quickly to change and deliver quality results in a timely manner;
• Ability to plan, organize, and work independently, as well as within a team environment;
• Ability to exercise sound judgment and discretion; and
• Ability to maintain the highest level of confidentiality.
  
  

REGISTRATION, CERTIFICATION, OR LICENSURE:

Must have or obtain a valid Driver’s License and Defensive Driving Course to be able to operate state vehicles.

ENVIRONMENT/PHYSICAL CONDITIONS: Normal office work environment and may have exposure to dust and environmental allergens consistent with normal business activities and human contact. Mostly sedentary in nature but may involve walking, standing, pulling and pushing, kneeling, stooping, and bending, performing tasks requiring fine motor skills and coordination, and safely lifting and carrying items weighing up to 30 pounds. Must be able to work extended periods at a computer and may require working extended hours and some evenings and weekends, as needed.

MILITARY EMPLOYMENT PREFERENCE: All CAPPS Recruit job postings extend priority of service to veterans, a surviving spouse, orphan of a veteran who was killed while on active duty, spouse of a member of the US Armed Forces/Texas National Guard serving on active duty, or spouse of a veteran with a disability if the spouse is the primary income for the household.

To receive Military Employment preference, a copy of the DD 214, NA Form 13038, VA Summary Benefits Letter, or a DD Form 1300 must be provided before an interview can be extended.

REMARKS (Application procedures, Special requirements): State of Texas application must be submitted through the CAPPS website . Only applicants interviewed will be notified of their selection or non-selection.Resumes will NOT be accepted in place of a completed application.

The Texas Historical Commission is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (gender, sexual orientation, and pregnancy), national origin, disability, age, military status, genetic information, or protected activity in recruitment, selection, appointment, training, promotion, retention, or any other personnel action or deny any benefits or participation in programs or activities which it sponsors.

Section 651.005 of the Government Code requires males, ages 18 through 25, to provide proof of their Selective Service registration or of their exemption from the requirement as a condition of state employment.

As part of the employment process, THC will conduct a driving and criminal background check.Unsatisfactory information relevant to the position may disqualify the applicant from employment.

Disability access for testing and interview accommodations can be provided upon reasonable notice by contacting Human Resources at 512-305-6729.

THC participates in E-Verify and will provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

Additional Military Crosswalk information can be accessed at:

https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AccountingAuditingandFinance.pdf

Veterans: Go to www.texasskillstowork.com for assistance translating your military work experience and training courses into civilian job terms, qualifications/requirements, and skill sets.

For New Hires/Rehires: Health insurance is available the 1st of the following month after a 60-day waiting period.

AN EQUAL OPPORTUNITY

AFFIRMATIVE ACTION EMPLOYER