Accounting Clerk

Stability and growth in the same company is possible. Key to that success is hiring the right people to join our team, combined with a commitment to our long-term employees to provide opportunities for internal advancement, which creates the perfect mix of institutional knowledge and fresh ideas.

The Accounting Clerk will get exposure to multiple business units, supporting senior leaders and department heads as a trusted resource. Previous position holders have often advanced to other roles in the Finance department.

The Accounting Clerk will accurately post invoices after ensuring proper coding and obtaining approval. The Accounting Clerk will assist with a portfolio of customers on past due collections and dispute resolution. The Accounting Clerk will record payments to customers' accounts and maintain accounts receivable records. The Accounting Clerk will receive exposure to other areas in accounting to include Accounts Receivable and Accounts Payable to help further career development.

Responsibilities:

• Prepare, review, and analyze aged receivable reports and system information which facilitate the collection of aged balances.
• Respond to general AR requests such as providing invoice copies, new customer forms and other general inquiries.
• Perform collection calls for invoices and other charges on assigned accounts pursuant to established department policies and procedures.
• Create the report for delinquent accounts and send it to the Customer Service and Sales departments for direction
• Perform follow-up actions on a timely basis to ensure customer commitments are met.
• Assist with system scrub of Master Data and all past due balances on customer accounts.
• Post vendor invoices after obtaining proper approvals and coding.
• Monitor unvouchered receipts report to ensure timely posting of invoices.
• Call and email vendors to obtain and reconcile statements.
• Send documents received from suppliers to the Accounting Lead to update banking information, remittance addresses
• Work with purchasing to resolve discrepancies on purchase orders.
• Assist with general administrative work to include:
  • Open and sort mail,
  • Scan and move paper and electronic invoices into shared drive folders
  • Manage three functional email inboxes
  • Sets the highest ethical standards for self and others.
  • Other duties as assigned.

Education and Experience:

• High School diploma or GED
• Minimum of 2 years of experience posting AP purchase order invoices or 2 years of AR
• Minimum of 2 years of experience managing business to business collections for a portfolio of customers.
• Advanced computer skills in Microsoft Office Suite of products, including Excel.
• Oracle Experience or other ERP software experience

Key Competencies:

• Ability to communicate effectively and professionally verbally and in writing
• Organization, detail-orientation, and accuracy
• Excellent interpersonal skills
• Problem analysis and problem-solving skills.
• Initiative, motivation, and ambition
• Customer service orientated
• Action and solutions oriented
• Ability and willingness to learn and take on more responsibility.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include Close vision, Distance vision, Peripheral vision, Depth perception and Ability to adjust focus. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stoop, kneel, crouch, or crawl.

NOTE: The above statement reflects the general details considered necessary to describe the principal functions of the job identified and shall not be construed as a detailed description of all the work requirements that may be inherent in the job.