TJJD - Records Analyst I - Office of General Counsel Records Analyst I - (AUS) - 49114

HOW TO APPLY

Complete a State of Texas Application for Employment and the following additional forms (available at https://www.tjjd.texas.gov/careers/)

Failure to complete and submit the above forms will cause delays in your consideration for this position.

Apply Online at https://capps.taleo.net/careersection/644/jobdetail.ftl?job=00012896&tz=GMT-05:00 and attach to the application the above additional forms along with copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214).

Apply through Work-In-Texas at https://www.workintexas.com/vosnet/loginintro.aspx. You will also need to complete and attach to the application the supplemental questions/forms indicated above along with a copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214). The additional forms are available at: https://www.tjjd.texas.gov/careers and can be submitted via email to: HRJobs@TJJD.Texas.gov.

PLEASE NOTE

Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment (month & year), supervisor’s name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete. Resumes do not take the place of this required information.

Applicants must be able to pass a Criminal Background Check and any other requirements listed under Minimum Qualifications.

BENEFITS

State of Texas Benefits and Retirement Information can be found at https://www.ers.texas.gov. Benefits include: Retirement plan, paid group health & life insurance for employee, paid holidays, paid vacation leave, paid sick leave, longevity pay, educational assistance program, employee assistance program. Optional add-on benefits include: Dental, Vision, Optional Life Insurance, Voluntary AD&D Insurance, Dependent Health & Life insurance, Health & Dependent care flexible spending accounts, etc. Additionally, certain designated positions are eligible for hazardous duty pay, career ladder advancements, and free meals while on duty.

GENERAL DESCRIPTION

Performs routine (journey-level) records and information management work. Work involves assisting in designing, evaluating, reviewing, recommending, implementing, updating, and maintaining a records and information management program.

Works under moderate supervision, with limited latitude for the use of initiative and independent judgement. May be required to work in excess of 40 hours per work week and occasionally travel.

ESSENTIAL FUNCTIONS

Responds to inquiries and requests for information/records, including gathering, preparing, and providing records to respond to open records requests in accordance with the Public Information Act.

Maintains various tracking and records management systems.

Provides general interpretation of rules, regulations, policies, and procedures involving public information and records management to agency staff and members of the public.

Assists with setting up and utilizing records management systems and formulating filing systems. Gathers information to help with the identification of records to ensure they are correctly categorized for records.

Assists with the identification and transfer of inactive records, including preparing records for storage or destruction.

Performs general administrative duties, including processing invoices, answering phones, and responding to routine inquiries from agency staff and members of the public.

Performs a variety of duties not listed, to be determined and assigned as needed.

Performs all duties in compliance with agency safety policies and procedures:

• Reports safety hazards and corrects hazards when possible.
• Completes required documentation in the event of an accident/injury within requested time frames.

Attends work on a regular and predictable schedule in accordance with agency attendance and leave policies.

MINIMUM QUALIFICATIONS

Graduation from high school or equivalent. Three (3) years of full-time wage-earning experience in administrative support, general office, clerical, secretary fields.

Experience and Education Substitutions:

• Experience working with a governmental entity may be substituted for the three (3) years’ experience in administrative support.

Note: Any degree, diploma, high school equivalent, or course hours required to meet minimum qualifications must be from an accredited educational institution.

PHYSICAL DEMANDS AND WORKING CONDITIONS

The following physical demands and working conditions are representative of those encountered while performing the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

Analyzing

Alphabetizing

Ability to communicate effectively, orally and in writing

Ability to see

Ability to hear (with or without aid)

Ability to perform tactile discernment

Identify colors

Depth perception

Operate motor equipment

Lifting, up to 25 lbs.

Carrying, up to 25 lbs.

Pulling

Pushing

Walking

Standing

Sitting

Prolonged sitting

Repeated bending

Reaching above shoulder

Manual/finger dexterity

Dual simultaneous grasping

Crawling

Twisting

Kneeling

Stooping

Climbing stairs

KNOWLEDGE, SKILLS, & ABILITIES

Knowledge of:

• The Texas Public Information Act (PIA), confidentiality laws, and other rules, policies and procedures used for responding to requests for agency records and information.

• Records management laws, regulations, rules, policies and procedures.

• Principles and concepts of information governance of various phases of records and information management.

Skill in:

• Using a personal computer, applicable software (e.g. Microsoft Suite, including Microsoft Teams), and other standard office equipment.

• Planning and prioritizing work activities.

• Establishing and maintaining effective work relationships with various levels of personnel in governmental entities and external customers.

• Office organization.

• Answering phones and greeting visitors.

Ability to:

• Ability to research, analyze, and evaluate data and information to formulate conclusions and communicate guidance verbally or in writing.

• Apply standardized information management strategies and procedures to unusual and/or critical situations.

• Communicate effectively.

• Follow procedures and maintain confidentiality of any information obtained in the position.

• Work in excess of 40 hours per workweek, be on-call, and occasionally travel.

VETERANS

In order to receive veteran’s preference, a copy of your DD Form 214 (Certificate of Release or Discharge from Active Duty), VA disability rating (if applicable), or a DD Form 1300 (Report of Casualty) must be attached to your application.

Go to https://texasskillstowork.com/, https://www.onetonline.org/, or http://www.careeronestop.org/ for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements, and skill sets.

Additional Military Occupational Specialty (MOS) Code or Crosswalk information is available from the Texas State Auditor’s Office at Administrative Support MOS Codes.
Information Technology MOS Codes.
Planning, Research, and Statistics MOS Codes.
Education MOS Codes.
Accounting, Auditing, and Finance MOS Codes.
Inspectors and Investigators MOS Codes.
Program Management MOS Codes.
Human Resources MOS Codes.
Information and Communication MOS Codes.
Property Management and Procurement MOS Codes.
Engineering and Design MOS Codes.
Safety MOS Codes.
Employment MOS Codes.
Legal MOS Codes.
Medical and Health MOS Codes.
Criminal Justice MOS Codes.
Social Services MOS Codes.
Public Safety MOS Codes.
Custodial MOS Codes.
Maintenance MOS Codes.

Library and Records MOS Codes.

SPONSORSHIP

Candidates must be eligible to work in the United States without requiring sponsorship.

ADDITIONAL INFORMATION

If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.

Only candidates selected for an interview will be contacted.

Due to the high volume of applications, we do not accept telephone calls. If you submitted your application through the CAPPS Career Center (https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en), you may also check the status of your application by accessing your profile and selecting My Jobpage and selecting My Submissions.

Thank you for considering employment with the Texas Juvenile Justice Department.

AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

The Texas Juvenile Justice Department does not discriminate on the basis of race, color, religion, sex, national origin, age, or disability in employment or the provision of services.