What are the responsibilities and job description for the Foundation Events & Fulfillment Coordinator position at Texas Rangers?
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JOB SUMMARY: The Events and Fulfillment Coordinator plays a key role in the Texas Rangers Baseball Foundation, contributing to the success of Foundation events, supporting donor relations, and overseeing logistical elements that ensure seamless program delivery. This role is responsible for assisting in the planning, coordination, and execution of Foundation events and initiatives, as well as managing essential daily activities that support fundraising, development, and community outreach.
ESSENTIAL FUNCTIONS OF POSITION INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING:
Provide hands-on support in organizing and executing all Foundation fundraising and program events, ensuring each event aligns with the mission and vision of the Texas Rangers Baseball Foundation.
Manage the Foundation Kiosk at all Texas Rangers home games, promoting Foundation initiatives, engaging with fans, and supporting fundraising efforts.
Oversee and execute hospitality-related events at Rangers games, including donor and partner engagement experiences, to foster positive relationships and support for the Foundation.
Manage the fulfillment process for in-kind donations, ensuring requests are processed in a timely and organized manner.
Coordinate tuition checks for scholarship recipients, ensuring accurate and prompt distribution to meet Foundation timelines and recipient needs.
Work closely with the Development Director to track and engage with donors, maintaining strong relationships through consistent follow-up and personalized touchpoints.
Perform essential administrative tasks, including data entry, answering calls, preparing mailings, and handling other general office duties as required to support the Foundation's day-to-day operations.
Assist in processing invoices, tracking expenses, and coordinating with the accounting team to ensure accurate financial reporting related to Foundation activities.
Assemble and update board binders, ensuring they are complete with current information and ready for distribution before meetings.
Collaborate with the Development Director on strategies for donor tracking, cultivation, and engagement activities.
Work with various departments, including Marketing, Community Relations, and Operations, to align Foundation activities with broader organizational goals and initiatives.
All other duties as assigned.
PREFERRED QUALIFICATIONS:
Bachelor’s degree in Event Management, Nonprofit Management, Marketing, or a related field preferred.
Minimum of 1-2 years of experience in event coordination, nonprofit development, or a similar role. Familiarity with sports or entertainment industries is a plus.
Strong organizational and communication skills, attention to detail, and the ability to multitask effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
Demonstrated ability to engage with diverse groups, including donors, volunteers, and community members, with professionalism and tact.
Must be willing to work flexible hours, including evenings and weekends, especially during Texas Rangers home games and Foundation events.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of the job.
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