What are the responsibilities and job description for the Coordinator Board Relations position at Texas Southern University?
Security Sensitive Position?
Yes
Hours of Work
8:00 AM - 5:00 PM M-F
Position Details
Position Information
Posting Number
TSU203411
Official TSU Title
Coordinator Board Relations
Grant Title
N/A
Job Description Summary / TWC Summary
The Board Coordinator supports the Executive Director of Board Relations in providing administrative and operational assistance to the Board of Regents. This position helps ensure meetings, communications, and logistics run smoothly, contributing to an efficient and effective governance environment.
Essential Duties Summary
- Coordinates the scheduling of open meetings, policies, and oversees the preparation and maintenance of official records, including board minutes, agenda materials, policies, resolutions, and year-end reports, as needed.
- Drafts and finalizes correspondence, memos, and reports under the direction of the Executive Director.
- Assists with meeting execution, both in-person and virtually, including overseeing setup/cleanup, coordinating vendors, Board members, and attendees, troubleshooting logistical issues, and tracking motions and action items.
- Organizes and maintains digital and physical files related to Board actions, policies, and records.
- Ensures compliance with retention policies and data security best practices.
- Contributes to specific initiatives or projects at the request of the Executive Director.
- Manages the department’s funds to cover expenses related to the needs of Board members and staff in carrying out job responsibilities, including travel, accounts payable/receivable, procurement, external funding agency guidelines, and general accounting-related issues within the department.
- Provides tier 1 evening and weekend staffing for events attended by Board members to support effectiveness.
- Performs other job-related duties as assigned.
% FTE
1.0
Hiring Range
$50,035.36 - $63,795.08
Education
Bachelor’s degree.
Required Licensing/Certification
N/A
Knowledge, Skills, and Abilities
Knowledge of:
- Policies, procedures, and practices.
- Microsoft Office Professional or similar applications.
Skill in:
- Strong attention to detail, problem-solving, and interpersonal skills.
- Problem-solving and decision-making.
- Strong management.
- Multitasking and time management.
- Analyzing documents.
- Both verbal and written communication.
Ability to:
- Prepare detailed reports.
- Work independently.
- Communicate effectively.
- Adjust quickly to shifting and changing priorities and tight deadlines.
- Handle multiple tasks concurrently.
- Handle confidential and sensitive information.
- Function in a discreet, diplomatic, and confidential manner.
- Work both independently and as part of a team, including working well with persons from diverse backgrounds, perspectives, and working styles.
Work Experience
- Three (3) to five (5) years of related experience.
- Three (3) to five (5) years of administrative or project coordination experience.
- Business writing and writing techniques preferred.
- Proficiency in office productivity and project management tools preferred.
Working/Environmental Conditions
- Limited standing and/or walking.
- Handling light weight objects.
- Using or carrying equipment.
- Stoop, bend, or lift.
Desired start date
Position End Date (if temporary)
Posting Detail Information
UA EEO Statement
It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act.
Close Date
Open Until Filled (overrides close field)
Yes
Special Instructions to Applicants
Open to all applicants.
Salary : $50,035 - $63,795
