What are the responsibilities and job description for the Administrative Asst III position at Texas State University?
Posting Information
Posting Information
Posting Number
2025375
Posting/Functional Title
Administrative Asst III
University Pay Plan Title
Administrative Asst III
Location
San Marcos
Department
Political Science
Recruitment Type
Open to All
Job Type
Full-Time
Funding Source
Permanent
Monthly Salary
$3,554.17 - $4,326.00
Job Category
Non-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
- High School Diploma or GED.
- Attention to detail as evidenced in application materials.
- Experience using Microsoft Office software
- Ability to meet deadlines and adjust priorities on a daily basis.
- Excellent interpersonal skills.
Preferred Qualifications
- Bachelor’s or master’s degree.
- Knowledge of budget management.
- Knowledge of purchasing procedures.
- Experience with travel applications and reimbursements.
- Experience using Texas State software.
- Understanding of university processes and procedures.
Job Description
The Administrative Assistant III provides administrative and clerical support to program chairs, department chairs, deans, or directors.
Job Duties
- Organize, prioritize, direct, and explain office work assignments to office staff and student workers.
- Keep track of due dates for all assignments and projects.
- Maintain and review staff and personnel files for completeness. Maintain Faculty personnel files. Hire, train, and supervise student workers. Prepare contracts and PCRs. Process all hiring documents new hires and rehires.
- Supervise creation of travel requests, and reimbursements for all staff and faculty.
- Monitor the operating budget’s transactions and maintain accurate ledgers.
- Review and process purchase orders and invoices.
- Prepare and manage spreadsheets and tabulate information.
- Compose, type, and proofread a range of documents including correspondence and reports.
- Assist in the preparation of various activities and events.
- Oversee and manage incoming telephone calls, including screening, transferring, and taking messages.
- Monitor the inventory of office supplies and order new and replacement supplies as needed. Process work orders as needed.
- Supervise office staff as needed.
- May be asked to provide insight on process improvements and successful outcomes.
- May make recommendations for solutions.
Additional Information to Applicants
Job Open Date
03/25/2025
Job Close Date (posting closes at midnight)
04/07/2025
Open Until Filled
No
Normal Work Days
Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start
8:00AM
Normal Work Hours End
5:00PM
Posting Notices
You will be required to electronically attach a resume and cover letter to your application.
Legal and Required Notices
Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why work @ Texas State?
- Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
- Generous paid time off: vacation, holidays, sick days and many more!
- Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
- Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
- An inclusive Bobcat community: join our many social networks offered on and off-campus
- Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, welcoming, and growing universities in the nation.
Salary : $3,554 - $4,326
