What are the responsibilities and job description for the Tobacco Compliance Contract Specialist - FDA (Food & Drug Administration) position at Texas State?
Posting Information
Posting Number2025241
Posting / Functional TitleTobacco Compliance Contract Specialist – FDA (Food & Drug Administration)
University Pay Plan TitleGrant Specialist
LocationSan Marcos
DepartmentTexas School Safety Center
Recruitment TypeOpen to All
Job TypeFull-Time
Funding SourceGrant
Monthly Salary$3,800.00 - $4,100.00
Job CategoryExempt
Required Qualifications : Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
Ability to communicate clearly in English and prepare clear, concise, and grammatically correct correspondence
Demonstrated experience in reviewing documents such as policies and / or procedures, reports, etc. for quality assurance purposes
Demonstrated experience in communicating information or providing feedback to coworkers, contractors, and / or customers
Demonstrated experience in using and maintaining large spreadsheets and electronic databases
Skilled in successfully utilizing MS Office Suite
Preferred Qualifications
Demonstrated experience in managing contracts and / or projects
Demonstrated experience in creating and manipulating large data sets in Excel with the ability to use complex formulas, conditional formatting, tables, and graphs
Demonstrated experience maintaining highly confidential program records and equipment inventory
Demonstrated experience providing technical assistance and / or training
Bachelor’s degree
Knowledge of Texas and Federal Tobacco Laws and Regulations
Job Description
The Texas School Safety Center (TxSSC) is an official university-level research center at Texas State University. The TxSSC is tasked in Chapter 37 of the Texas Education Code and the Governor’s Homeland Security Strategic Plan with key school safety initiatives and mandates. The TxSSC serves as the clearinghouse for the dissemination of safety and security information through research, training, and technical assistance for K-12 schools and junior colleges throughout the state of Texas. As a result, Texas has become a national leader in school safety practices and is relied upon for assistance and guidance from jurisdictions throughout the nation.
The role of the FDA Tobacco Compliance Contract Specialist is to assist in the overall administration, coordination, training, and monitoring of the FDA Tobacco Compliance Check Program in Texas. The Contract Specialist creates and revises training materials, provides technical assistance and feedback to contractors, prepares and processes program documents, and organizes correspondence to evaluate monthly program eligibility requirements for Contractors, who serve as FDA Inspectors for the program. The Contract Specialist also validates completion of work and processes contractor invoices for payment.
Job Duties
Monitor contract compliance such as performance, deliverables, invoicing, closeout, extension, budget adjustments, and renewals
Maintain highly confidential program records and equipment inventory
Compile, create, analyze, and report data on a frequent basis using databases and Excel worksheets with advanced formats and formulas
Maintain large databases with uploaded documents, spreadsheets, audio, video, and other current program information
Conduct monthly, and quarterly program process audits to report to program management.
Serve as point of contact to assigned contractors conducting field operations
Provide training and technical assistance to external contractors
Ensure attention to detail, data accuracy, and integrity on all work platforms
Conduct internet research to maintain current policy information and to provide instruction and direction to Contractors
Perform other duties as assigned
Additional Information to Applicants
FDA Program continued employment is contingent upon passing a level 5 background check conducted by FDA to be commissioned.
This position is funded via a Federal contract. Continued employment conditional on annual renewal of contract.
Occasional overnight travel may be required
If selected for an interview, you will be required to complete tasks demonstrating your proficiency in Excel.
Job Open Date01 / 15 / 2025
Job Close Date (posting closes at midnight)
Open Until FilledYes
Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start8 : 00AM
Normal Work Hours End5 : 00PM
Posting NoticesYou will be required to electronically attach a resume., You will be required to electronically attach a cover letter.
Legal and Required Notices
Texas State University is an Equal Employment Opportunity / Affirmative Action Employer.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why work @ Texas State?
- Amazing health insurance : various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
- Generous paid time off : vacation, holidays, sick days and many more!
- Excellent work life balance resources : mother and family-friendly resources in addition to a comprehensive FREE wellness program
- Great training and development opportunities : choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
- An inclusive Bobcat community : join our many social networks offered on and off-campus
- Retirement peace of mind : TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.
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Applicant Document
Salary : $3,800 - $4,100
