What are the responsibilities and job description for the Clinical Dept Admin position at Texas Tech Unv Hlth Sci Ctr El Paso?
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Clinical Dept Admin
Position Description
Accountable for the operational success of the Department of Psychiatry in the Paul L. Foster School of Medicine (PLFSOM). Provide complex and detailed administrative oversight of the Department financial and operational performance with regard to clinical and technical revenues, state appropriations, grants and contract income, and designated funds and gifts. Additionally, this position provides professional-level administrative support for the
Department Chair and faculty.
Requisition ID
40131BR
Work Location
El Paso
Org Level 1
Texas Tech Unv Hlth Sci Ctr El Paso
Campus
HSC - El Paso
Department
Paul L Foster SOM Admin Elp
Major/Essential Functions
Oversee all departmental financial systems including clinical and technical revenues, state appropriations, grant and contract income, designated funds and gifts received by the Department.
Oversee the annual preparation and monitoring of the department budgets with recommendations to the Department Chair
Oversee management of the department-based portions of the revenue cycle. Direct reimbursement analysis. Responsible for identifying issues and implementing solutions to optimize charge capture, lag, coding accuracy and initial denials. Responsible for verifying, documenting and approving all financial write-offs.
Approve departmental purchases and purchasing policies while ensuring alignment with TTUHSC El Paso and TTUS requirements. Prepare financial and administrative reports for the Department Chair. Interpret and analyzes financial statements.
Develop business planning for the departmental clinical enterprise and academic units. Manage expenditures in accordance with all relevant guidelines. Collaborate with responsible office (s) and leaders to set the clinical fee schedule and determine targets for gross and net collection rates, contacted reimbursement rates, and Master Service Agreements (MSA).
Oversee physician productivity and facility utilization in concert with the Department Chair and Medical Director. Regularly review established benchmarks (including but not limited to cFTEs) to monitor clinician productivity and make recommendations to the Chair for cFTEs or benchmark adjustments.
Manage the development and execution of research, educational and administrative strategic planning initiatives. Ensure alignment with TTUHSC El Paso mission and institutional strategic goals.
Responsible for establishing and maintaining effective institutions partnerships. Works with Department Chair, Medical Director and other relevant leaders, in implementing technology and workflow optimization to improve clinical practice.
Participate in clinician relation and leadership development programs. Responsible for management of physical and facility resources. Maintain compliance with all regulatory and oversight organizations, ensure departmental practice meets regulatory requirements, and develops outreach in the context of health care reform.
Participate in the development and implementation of short and long-range plans and strategies to meet the mission of the Department. Participate in committee activities at the levels of the Department, PLFSOM and TTUHSC El Paso. Coordinate IT support for the Department and Practice in consultation with TTUHSC El Paso and TTU IT department. Develop and execute departmental contracts and MSAs in collaboration with the Clinical Affairs leadership, PLFSOM Administration and Office of General Counsel.
Supervisor all non-clinical administrative support staff. Oversee the hiring, termination, training, payroll, evaluation, and employee relations activities for the non-clinical administrative support staff. Ensure all TTUS, HSCEP OPs, Regents Rules, EEO, HR and related policies and procedures are observed at all times. Oversee departmental faculty on-boarding including but not limited to: EMR access, payer enrollment, provider templates, and Values-Based Culture integration. Interpret and ensure compliance with all policies and procedures related to facilities used by departmental personnel. Responsible for all facility resources. Define and identify funding for equipment requirements at all locations and prepare justifications and business plans in support of capital budgeting proposals.
Adhere to all TTUHSCEP policies, procedures, process. (Regents Rules, TTUS, HSCEP Ops, etc.). Personally demonstrate, display and act in accordance with TTUHSC El Paso Values (Service, Respect, Accountability, Integrity, Advancement and Teamwork).
Serve as a Values leader while actively promoting and encouraging staff across the institution.
Perform all other duties as assigned.
Required Qualifications
Bachelor's degree in health care administration or business-related area.
Two years of progressively responsible administrative and supervisory experience.
Working knowledge of the principles and fundamentals relating to budgeting, accounting, recordkeeping, and business writing; ability to establish and maintain effective working relationships; knowledge of general administrative procedures that apply to functions such as personnel, payroll, and purchasing; ability to communicate effectively, both orally and in writing; ability to exercise judgment in unusual or new situations, and able to exercise discretion when processing confidential material.
Preferred Qualifications
Proven track record of driving successful performance outcomes (i.e., financial, patient satisfaction, provider metrics, etc.) and accomplishing departmental goals.
Demonstrated experience in financial and budget management/reporting; practice management/delivery of services; and leading and implementing change.
Experience in grants management.
Masters or higher degree in related administration, business or medical fields Demonstrated ability to establish, build and sustain positive and effective working relationships across all organizational levels.
Experience working within an integrated behavioral health, healthcare or hospital system, or managed care organization in a management level position (assigned area of responsibility preferred).
Demonstrated success mentoring and coaching staff by providing open and honest feedback to enhance performance.
Experience developing and implementing strategic goals and initiatives that support organizational success.
EEO Statement
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.
Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website.
Does this position work in a research laboratory?
No
Required Attachments
Cover Letter, Resume / CV, Transcript
Job Type
Full Time
Pay Basis
Monthly
Minimum Hire Rate
Compensation is commensurate upon the qualifications of the individual
Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.
Travel Required
Up to 25%
Shift
Day
Grant Funded?
No
Job Group
First line Managers
Air Force Specialty Code
3A1X1, 41AX
Army Military Occupational Specialty Code
70A, 70B, 70F, 71E
Marine Military Occupational Specialty Code
0111, 0170
Navy Enlisted Classification Code
HM, YN, 641X, 741X
Job Expires
02/19/2025
Clinical Dept Admin
Position Description
Accountable for the operational success of the Department of Psychiatry in the Paul L. Foster School of Medicine (PLFSOM). Provide complex and detailed administrative oversight of the Department financial and operational performance with regard to clinical and technical revenues, state appropriations, grants and contract income, and designated funds and gifts. Additionally, this position provides professional-level administrative support for the
Department Chair and faculty.
Requisition ID
40131BR
Work Location
El Paso
Org Level 1
Texas Tech Unv Hlth Sci Ctr El Paso
Campus
HSC - El Paso
Department
Paul L Foster SOM Admin Elp
Major/Essential Functions
Oversee all departmental financial systems including clinical and technical revenues, state appropriations, grant and contract income, designated funds and gifts received by the Department.
Oversee the annual preparation and monitoring of the department budgets with recommendations to the Department Chair
Oversee management of the department-based portions of the revenue cycle. Direct reimbursement analysis. Responsible for identifying issues and implementing solutions to optimize charge capture, lag, coding accuracy and initial denials. Responsible for verifying, documenting and approving all financial write-offs.
Approve departmental purchases and purchasing policies while ensuring alignment with TTUHSC El Paso and TTUS requirements. Prepare financial and administrative reports for the Department Chair. Interpret and analyzes financial statements.
Develop business planning for the departmental clinical enterprise and academic units. Manage expenditures in accordance with all relevant guidelines. Collaborate with responsible office (s) and leaders to set the clinical fee schedule and determine targets for gross and net collection rates, contacted reimbursement rates, and Master Service Agreements (MSA).
Oversee physician productivity and facility utilization in concert with the Department Chair and Medical Director. Regularly review established benchmarks (including but not limited to cFTEs) to monitor clinician productivity and make recommendations to the Chair for cFTEs or benchmark adjustments.
Manage the development and execution of research, educational and administrative strategic planning initiatives. Ensure alignment with TTUHSC El Paso mission and institutional strategic goals.
Responsible for establishing and maintaining effective institutions partnerships. Works with Department Chair, Medical Director and other relevant leaders, in implementing technology and workflow optimization to improve clinical practice.
Participate in clinician relation and leadership development programs. Responsible for management of physical and facility resources. Maintain compliance with all regulatory and oversight organizations, ensure departmental practice meets regulatory requirements, and develops outreach in the context of health care reform.
Participate in the development and implementation of short and long-range plans and strategies to meet the mission of the Department. Participate in committee activities at the levels of the Department, PLFSOM and TTUHSC El Paso. Coordinate IT support for the Department and Practice in consultation with TTUHSC El Paso and TTU IT department. Develop and execute departmental contracts and MSAs in collaboration with the Clinical Affairs leadership, PLFSOM Administration and Office of General Counsel.
Supervisor all non-clinical administrative support staff. Oversee the hiring, termination, training, payroll, evaluation, and employee relations activities for the non-clinical administrative support staff. Ensure all TTUS, HSCEP OPs, Regents Rules, EEO, HR and related policies and procedures are observed at all times. Oversee departmental faculty on-boarding including but not limited to: EMR access, payer enrollment, provider templates, and Values-Based Culture integration. Interpret and ensure compliance with all policies and procedures related to facilities used by departmental personnel. Responsible for all facility resources. Define and identify funding for equipment requirements at all locations and prepare justifications and business plans in support of capital budgeting proposals.
Adhere to all TTUHSCEP policies, procedures, process. (Regents Rules, TTUS, HSCEP Ops, etc.). Personally demonstrate, display and act in accordance with TTUHSC El Paso Values (Service, Respect, Accountability, Integrity, Advancement and Teamwork).
Serve as a Values leader while actively promoting and encouraging staff across the institution.
Perform all other duties as assigned.
Required Qualifications
Bachelor's degree in health care administration or business-related area.
Two years of progressively responsible administrative and supervisory experience.
Working knowledge of the principles and fundamentals relating to budgeting, accounting, recordkeeping, and business writing; ability to establish and maintain effective working relationships; knowledge of general administrative procedures that apply to functions such as personnel, payroll, and purchasing; ability to communicate effectively, both orally and in writing; ability to exercise judgment in unusual or new situations, and able to exercise discretion when processing confidential material.
Preferred Qualifications
Proven track record of driving successful performance outcomes (i.e., financial, patient satisfaction, provider metrics, etc.) and accomplishing departmental goals.
Demonstrated experience in financial and budget management/reporting; practice management/delivery of services; and leading and implementing change.
Experience in grants management.
Masters or higher degree in related administration, business or medical fields Demonstrated ability to establish, build and sustain positive and effective working relationships across all organizational levels.
Experience working within an integrated behavioral health, healthcare or hospital system, or managed care organization in a management level position (assigned area of responsibility preferred).
Demonstrated success mentoring and coaching staff by providing open and honest feedback to enhance performance.
Experience developing and implementing strategic goals and initiatives that support organizational success.
EEO Statement
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.
Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website.
Does this position work in a research laboratory?
No
Required Attachments
Cover Letter, Resume / CV, Transcript
Job Type
Full Time
Pay Basis
Monthly
Minimum Hire Rate
Compensation is commensurate upon the qualifications of the individual
Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.
Travel Required
Up to 25%
Shift
Day
Grant Funded?
No
Job Group
First line Managers
Air Force Specialty Code
3A1X1, 41AX
Army Military Occupational Specialty Code
70A, 70B, 70F, 71E
Marine Military Occupational Specialty Code
0111, 0170
Navy Enlisted Classification Code
HM, YN, 641X, 741X
Job Expires
02/19/2025
