What are the responsibilities and job description for the Executive Assistant to CEO position at Texas Tobacco Import?
Job Title: Executive Assistant to CEO
Location: Houston
Job Type: Full-Time
About Us:
Mile High Cure Manufacturing is a dynamic and innovative company focused on manufacturing the latest products in cannabis and Vapes. We have been established since 2018 and make millions of products monthly that are distributed around the world. We are seeking a highly motivated and organized Executive Assistant to support our CEO in a fast-paced environment.
Position Overview:
The Executive Assistant to the CEO will play a critical role in the daily operations of the executive office. This individual will be responsible for managing the CEO's schedule, coordinating various tasks, and overseeing project management across multiple brands. The ideal candidate will possess exceptional organizational skills, a proactive approach, and a willingness to take on diverse responsibilities.
Key Responsibilities:
Schedule Management:** Organize and manage the CEO’s calendar, including scheduling meetings, setting reminders, and prioritizing appointments.
Task Coordination:** Handle various personal and professional tasks, including dry cleaning, doctors' appointments, real estate showings, and making reservations for hotels and flights.
Project Management:** Utilize project management applications such as ClickUp and Asana to oversee projects for different brands, ensuring timelines and objectives are met.
Client Meetings:** Coordinate and participate in meetings with clients to discuss project ideas related to graphics and branding, and liaise with the appropriate departments to execute these ideas.
Supplier Communication:** Assist with ordering from Chinese suppliers, managing communications during their time zone.
Trade Show Management:** Reserve and organize trade shows in the U.S. and internationally, including travel arrangements and logistics.
Recruitment Support:** Post job listings, vet candidates, and present qualified candidates to management for further consideration.
Flexibility & Availability:** Be open to working outside of traditional hours, as this position requires adaptability to ensure tasks are completed efficiently.
Travel Requirements:** Be available to travel for trade shows and other business needs, both domestically and internationally.
Qualifications:
Proven experience as an executive assistant or in a similar administrative role.
Proficiency in project management tools such as ClickUp and Asana.
Strong organizational and multitasking abilities.
Excellent communication skills, both written and verbal.
Ability to manage time effectively and prioritize tasks.
A valid driver’s license and access to a vehicle for transportation to retail locations.
Flexibility to work non-traditional hours as needed.
Experience in handling sensitive information with confidentiality.
Why Join Us:
We value innovation, collaboration, and dedication. This is an exciting opportunity to work closely with our CEO and contribute to the success of our brands. If you are a proactive problem solver with a passion for supporting executives in a dynamic environment, we encourage you to apply.
How to Apply:
Interested candidates should submit their resume and a cover letter to jcaldwell@fieldoftobacco.com with the subject line "Executive Assistant Application. include linked in profile if applicable.
Job Type: Full-time
Pay: $45,000.00 - $50,000.00 per year
Benefits:
- Health insurance
- Paid time off
Schedule:
- Monday to Friday
- Night shift
- On call
- Weekends as needed
Experience:
- Project management: 3 years (Required)
Ability to Commute:
- Missouri City, TX 77489 (Preferred)
Ability to Relocate:
- Missouri City, TX 77489: Relocate before starting work (Preferred)
Willingness to travel:
- 50% (Required)
Work Location: Hybrid remote in Missouri City, TX 77489
Salary : $45,000 - $50,000